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File #: 2604-2019    Version: 1
Type: Ordinance Status: Passed
File created: 10/2/2019 In control: Finance Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service with Pentair Flow Technologies, LLC.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; to waive the provisions of competitive bidding; and to declare an emergency. ($1.00).
Attachments: 1. Waiver Form.pdf
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service with Pentair Flow Technologies, LLC. The Division of Sewerage and Drainage and the Division of Water are the primary users for Fairbanks Morse and Layne Pump Parts and Service. Fairbanks Morse and Layne Pumps are used for flushing and sludge return during the wastewater treatment process. The term of the proposed option contract would be approximately 3 years, expiring September 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 20, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

Pentair Pump Group, Inc. submitted a bid through the VendorServices portal, using contract compliance number
41-1881858. This company had an internal reorganization and the legal name was changed to Pentair Flow Technologies, LLC, FID #39-1346701. The contract will be issued to the legal entity Pentair Flow Technologies, LLC.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012572). One bid was received. This is being submitted as a bid waiver as the only bidder provided terms and conditions that conflicted with terms and conditions of the bid, and therefore required negotiations.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

Pentair Flow Technologies, LLC, CC#39-1346701 expires 8/4/2019, Items: All Items and Price List, $1.00
Total Estimated Annual Expenditure: $280,000.00, Division of Sewerage and Drainage and the Division of Water, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legisl...

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