Explanation
1. BACKGROUND: That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for Fairbanks Morse Pump Parts and Services with Pentair Flow Technologies, LLC.
This contract will allow the Division of Water to purchase parts for the refurbishment of the raw, finished, and backwash water pumps at the Hap Cremean Water Plant.
A Purchase Order will be established in the amount of $200,000.00, based upon the pending Universal Term Contract / Purchasing Agreement, with Pentair Flow Technologies, LLC. The proposed option contract would be for approximately 3 years, expiring September 30, 2022, with the option to renew for one (1) additional year.
The pending Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per Columbus City Code Section 329.
2. CONTRACT COMPLIANCE: 39-1346701 (in processing of registering in Vendor Services; vendor was formerly named Pentair Pump Group)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Pentair Flow Technologies, LLC.
3. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with a pending Universal Term Contract / Purchase Agreement, with Pentair Flow Technologies, LLC, for the purchase of Fairbanks Morse Pump Parts and Services, for the Division of Water, and to authorize an expenditure up to $200,000.00 within the Water General Obligations Bond Fund. ($200,000.00)
Body
WHEREAS, the Purchasing Office is in the process of establishing a Universal Term Contract / Purchase Agreement for Fairbanks Morse Pump Parts and Services with Pentair Flow Technologies, LLC; and
WHEREAS, the Division of Water needs to establish a purchase order in the amount of $200,000.00 for parts needed to refurbish the raw, finished, and backwash water pumps at the Hap Cremean Water Plant; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with a pending Universal Term Contract / Purchase Agreement with Pentair Flow Technologies, LLC, for the purchase of Fairbanks Morse Pump Parts and Services, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with a pending Universal Term Contract / Purchase Agreement with Pentair Flow Technologies, LLC, for Fairbanks Morse Pump Parts and Services, for the Division of Water.
SECTION 2. That the expenditure of $200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.