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File #: 2754-2019    Version: 1
Type: Ordinance Status: Passed
File created: 10/16/2019 In control: Finance Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with Carmen’s Distribution System, Inc. for the purchase of a riding floor scrubber; and to authorize the expenditure of $18,769.82 from the Fleet Management Fund. ($18,769.82)
Attachments: 1. Ord 2754-2019 Legislation Template
Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with Carmen’s Distribution System, Inc. for the purchase of a Riding Floor Scrubber. This equipment will be used to clean the interior parking and vehicle garages at the Fleet Management facility.

Formal bids were solicited via RFQ013329 and the City received eight (8) bids on August 30, 2019 as follows:

Contract Sweepers & Equipment $13,202.00 *bid did not meet specifications*
Carmen’s Distribution System, Inc. $15,814.42 [Alternative Bid] *bid did not meet specifications*
Technology International, Inc. $18,292.60 *bid did not meet specifications*
Hillyard, Inc. $18,702.57 *bid did not meet specifications*
Carmen’s Distribution System, Inc. $18,769.82
Toyota Material Handling Ohio $20,588.07
Hillyard, Inc. $21,600.85 [Alternative Bid]
Allan San Diego $27,934.80

There were four bids that were deemed non-responsive to the specifications. The equipment proposed by the following bidders did not meet the specifications listed below:

1. Alternative bid submitted by Carmen’s Distribution System, Inc. did not meet the minimum power specification.

2. Bid submitted by Contract sweepers & Equipment did not meet the drive motor specification.

3. Bid submitted by Hillyard, Inc. did not meet the minimum vacuum motor horse power and brush RPM specifications.

4. Bid submitted by Technology International, Inc. did not meet the 10ft spray hose specification.

Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Carmen’s Distribution System, Inc.

Carmen’s Distribution System, Inc. vendor# 005749; CC#: 31-1657058; Expires 3-8-2020

FISCAL IMPACT: This ordinance authorizes an expenditure of $18,769.82 from the Fleet Management Operating Fund, with Carmen’s Distribution System, Inc. for the purchase of a riding floor scrubber. The Fleet Management Di...

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