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File #: 2788-2019    Version: 1
Type: Ordinance Status: Passed
File created: 10/18/2019 In control: Technology Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To authorize the Director of the Department of Technology (DoT) to enter into a two (2) year contract with options to renew for two additional one year terms with CDW Government, LLC to provide for the purchase of VMware Catalog listed items for City of Columbus information technology infrastructure services; to authorize the expenditure of $1,137,273.62 for the purchase of VMware software and support to implement a project to modernize the city’s computer infrastructure from the Department of Technology, Information Services Division, Information Services Capital Improvement Fund; and to declare an emergency. ($1,137,273.62)
Attachments: 1. 2788-19 -1-CDW-G Response Columbus VMWare RFP Attachment A - VMware pricing, 2. 2788-19 - RFQ012824_VMWare_Award_Letter, 3. 2788-19 - RFQ012824 DOT VMWARE HARDWARE SOFTWARE PARTS CONTRACT - Executive Summar.._, 4. 2788-19 - DOT VMWARE RFP RFQ012824 BONEFIRE, 5. 2788-19 - 1-CDW-G Response RFQ012824, 6. 2788-19 CDW - VMWare VCF Proposal - 10.21.19, 7. 2788-2019 EXP
Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a two (2) year contract with options to renew for two additional one year terms with CDW Government, LLC and (subject to mutual agreement and approval of the proper City authorities) for the purchase of VMware software and software licensing support. The proposed contract will provide for the purchase of VMware Catalog listed items for City of Columbus information technology infrastructure services. The City may purchase any item(s) or group of like item(s) in the catalog and/or price list from CDW Government, LLC after a purchase order for the listed items has been issued. The City of Columbus, Department of Technology (DoT) is modernizing the city’s computer infrastructure. This contract agreement will optimize the city’s ability to purchase VMWare software and support throughout this effort.

This ordinance also authorizes DoT to make a purchase off of the catalog in the amount of $1,137,273.62 for software and software licensing support to implement a project to modernize the city’s computer infrastructure. The coverage term period for the purchase of the software will be from the date of a purchase order certified/confirmed by the Columbus City Auditors Office. The coverage term period for the software maintenance and support for the VMWare software licensing is one (1) year from the receipt date of the software licenses.

The Department of Technology solicited proposals for RFQ012824 to establish a Purchasing Agreement (PA) to purchase VMware software and support. The proposed contract will provide for the purchase of software and support from the VMware Catalog listed for City of Columbus information technology infrastructure services. On July 10, 2019 at 11:00 a.m., proposals were received via the procurement portal. There were three respondents. Per the terms in the RFQ, a committee reviewed all responses and CDW Government was awarde...

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