Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Jack Doheny Companies, Inc. for the purchase of one (1) Vactor Truck Rebuild for the Division of Water. This equipment will be used by the Division’s Distribution Maintenance Section Work Crews in their daily activities cleaning and maintaining waterlines throughout the City. This purchase was approved by Fleet Management and will replace Brass Tag #28052.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ013829). Bids opened on October 24, 2019. After a review of the bids, the Division of Water recommends an award be made to Jack Doheny Companies, Inc., (MAJ) in the amount of $156,256.29 as the lowest responsive, responsible and best bidder. The Division of Water also recommends that a contingency amount of $5,000.00 be legislated to cover possible unforeseen costs arising during the rebuild process of the damaged vehicle. Total award amount of this legislation is $161,256.29.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Jack Doheny Companies, Inc. - Vendor# 007536, CC#38-2026979, expires 5/21/21
FISCAL IMPACT: $161,256.29 is required for this purchase.
$0.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Jack Doheny Companies, Inc. for the purchase of one (1) Vactor Truck Rebuild for the Division of Water; and to authorize the expenditure of $161,256.29 from the Water Operating Fund. ($161,256.29)
Body
WHEREAS, the Purchasing Office opened formal bids on October 24, 2019 for the purchase of one (1) Vactor Truck Rebuild; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive responsible and best bidder, Jack Doheny Companies, Inc.; and
WHEREAS, the Vactor Truck Rebuild will be used by the Division’s Distribution Maintenance Section Work Crews in their daily activities cleaning and maintaining waterlines throughout the City; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Jack Doheny Companies, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ013829 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with Jack Doheny Companies, Inc. for the purchase of one (1) Vactor Truck Rebuild for the Division of Water in accordance with RFQ013829 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $161,256.29 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating Fund) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.