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File #: 2862-2019    Version: 1
Type: Ordinance Status: Passed
File created: 10/28/2019 In control: Finance Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Roger D. Fields Associates, Inc. for additional Professional Services; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $42,000.00 from the Public Safety Voted Bond Fund; and to declare an emergency. ($342,000.00)
Attachments: 1. 2862-2019 Roger Fields Professional Design.pdf
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Roger D. Fields Associates, Inc. in an amount up to $342,000.00 for Professional Engineering Services - Task Order Basis contract.

The original contract was authorized by Ordinance No. 2253-2018 and approved by City Council on September 18, 2018. The modification of the contract is necessary to provide funding for small-scale renovation projects for city facilities that include but not limited to: structural, mechanical, electrical, plumbing, concrete/asphalt replacement, roof renovation, HVAC replacement, and to meet the EPA/SWPP requirements for the impound lot located at 2700 Impound Lot Road.

This project will also provide funding for the design of a chiller system replacement at City Hall, located at 90 W. Broad Street and Central Safety Building, located at 77 North Front Street. These replacement chillers will include new condenser water pumps, new chilled water pumps, stand-alone chiller controls with interface to the building BAS, new cooling towers, and associated architectural, structural, plumbing, and electrical work. This modification will also extend the contract from November 2, 2019 to November 2, 2020.

Prices already established in the contract were used to determine the cost of this modification.

Emergency action is requested to provide funding for the contract modification so that the design of existing renovation projects can continue without delay.

Roger D. Fields Associates, Inc. Contract Compliance No. 47-3594698, expiration date April 18, 2020.

Fiscal Impact: This ordinance authorizes the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund and $42,000.00 from the Public Safety Voted Bond Fund with Roger D. Fields Associates, Inc. for small-scale construction services, EPA/SWPP requirements for the impound lot located at 27...

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