Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2017 - 2019 Construction Administration and Construction Inspection (CA/CI) Services agreement with CTL Engineering, Inc.
Funding for this modification is for the Division of Water’s East Gates Street Area Water Line Improvements Project (CIP No. 690236-100093) and for miscellaneous Ohio Department of Transportation (ODOT) -related projects for the Division of Power (CIP No. 670869-100000).
The community planning area for East Gates is “63 - South Side".
The community planning area for the Division of Power projects is “99 - Citywide”.
1.1. Amount of additional funds to be expended: $606,718.71
Original Agreement Amount: $1,176,463.19 (PO065668, PO065682, PO065685, PO065689, PO060681, PO060688)
Modification 1: $ 525,719.94 (PO101386)
Modification 2: $1,163,550.45 (PO105268)
Modification 3: $ 709,805.75 (PO110030 & PO110036)
Modification 4: $ 532,160.68 (PO129410)
Modification 5: $ 454,978.65 (PO170258)
Modification 6: $ 57,550.71 (in process still)
Modification 7 (current): $ 606,718.71
Total (Orig. + Mods 1 - 7) $5,226,948.08
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Original Ordinance No. 0875-2017, as well as Modification No. 1 under Ordinance No. 3084-2017, Modification No. 2 under Ordinance No. 3270-2017, Modification No. 3 under Ordinance No. 0229-2018, Modification No. 4 under Ordinance No. 1526-2018, Modification No. 5 under Ordinance No. 0770-2019, and Modification No. 6 under Ordinance No. 2605-2019.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated several firms would provide Construction Administration Services for projects in 2017, 2018, and 2019. The procurement process for selecting CTL Engineering, Inc. was explained in Ordinance No. 0875-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by CTL Engineering, Inc., reviewed by the Division of Water, and deemed acceptable. The Division of Power will review Cost Summaries provided by CTL upon assignment of work.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Divisions of Water and Power do not have the manpower to perform all of the duties necessary to administer and inspect construction of said projects; CTL Engineering will perform the services.
The goal of the East Gates project is to replace or rehabilitate the existing 4-inch, 6-inch and 8-inch water lines that have a high break frequency, which will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaisons have been contacted and informed of this project.
The goals of the Division of Power projects cannot be determined until the scope of work is assigned.
3.0 FUTURE MODIFICATIONS: The original agreement was established for projects commencing 2017 through 2019. Future modifications may be necessary but are unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-0680767 | ASN | Expires 8/1/20, DAX Vendor No. 004209.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
5.0 FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund, however, a transfer of funds is needed within the Electricity G.O. Voted Bonds Fund. An amendment to the 2019 Capital Improvement Budget is also necessary.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., for the Division of Water’s East Gates Street Area Water Line Improvements Project and for miscellaneous ODOT-related projects for the Division of Power; to authorize an expenditure up to $406,718.71 within the Water General Obligations Voted Bonds Fund; to authorize a transfer and expenditure up to $200,000.00 within the Electricity General Obligations Voted Bonds Fund; and to amend the 2019 Capital Improvement Budget. ($606,718.71)
Body
WHEREAS, Original contract numbers PO065668, PO065682, PO065685, PO065689, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on June 5, 2017, and were approved by the City Attorney on June 12, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for four Division of Sewerage and Drainage projects (General Construction, Petzinger Road Sanitary Sewer, Weisheimer / Indian Springs Integrated Solutions, and Weisheimer / Indian Springs Roadway Improvements); and
WHEREAS, Original contract numbers PO060681 and PO060688, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on May 3, 2017, and were approved by the City Attorney on May 11, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Power projects (Broad Meadows Underground and Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Projects); and
WHEREAS, Modification No. 1, under PO101386, against Ordinance No. 3084-2017, was for the Division of Power’s Alternate 69kV Line to West Substation Project; and
WHEREAS, Modification No. 2, under PO105268, against Ordinance No. 3270-2017, was for the Division of Sewerage and Drainage/Water’s joint Terrace / Broad Stormwater System Improvements and Eureka / Steele Water Line Improvements Project; and
WHEREAS, Modification No. 3, under PO110030 & PO110036, against Ordinance No. 0229-2018, was for the Division of Water’s Scottwood Road Area Water Line Improvements Project and CA-CI for General Construction Projects; and
WHEREAS, Modification No. 4 under PO129410, against Ordinance No. 1526-2018, was for the Division of Water’s Sale Road Area Water Line Improvements Project; and
WHEREAS, Modification No. 5 under PO170258, against Ordinance No. 0770-2019, was for the Division of Water’s Union Avenue Area Water Line Improvements Project; and
WHEREAS, Modification No. 6 (still in process) was for the Division of Sewerage and Drainage, Stormwater Section’s Bethel Road Culvert Rehabilitation Project; and
WHEREAS, Modification No. 7 is needed to provide Construction Administration and Inspection Services for the Division of Water’s East Gates Street Area Water Line Improvements Project and for miscellaneous ODOT-related projects for the Division of Power; and
WHEREAS, it is necessary to authorize an expenditure up to $406,718.71 within the Water G.O. Bonds Fund, Fund No. 6006; and
WHEREAS, it is necessary to authorize a transfer and expenditure up to $200,000.00 within the Electricity G.O. Bonds Fund, Fund No. 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Divisions of Water and Power, to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. for the Division of Water’s East Gates Street Area Water Line Improvements Project and for miscellaneous ODOT-related projects for the Division of Power; for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., 2860 Fisher Road, Columbus, Ohio 43204 (FID# 31-0680767); in the amount of $406,718.71 for the Division of Water’s East Gates Street Area Water Line Improvements Project (CIP No. 690236-100093); and in the amount of $200,000.00 for miscellaneous ODOT-related projects for the Division of Power; in accordance with the terms and conditions of the contract on file in the office of the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the transfer of $200,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby authorized between projects, as follows:
Fund 6006 - Water G.O. Voted Bonds Fund:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690236-100070 (NEW) | S. Broadleigh Area WL Imp' | $650,000 | $571,281 | -$78,719
P690236-100093 (NEW) | E. Gates St. Area WL Imp’s | $330,000 | $408,719 | +$78,719
Fund 6303 - Electricity G.O. Voted Bonds Fund:
Project No. | Project Name | Current Authority | Revised Authority | Change
P670793-100000 (carryover) | Transformer Conversions | $1,500,000 | $1,300,000 | -$200,000
P670869-100000 (carryover) | Gen’l CA-CI - Power | $0 | $200,000 | +$200,000
SECTION 5. That the expenditure of $606,718.71 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.