Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two professional service agreements for the 2020 - 2022 General Engineering Services - Water Distribution Group Project, with ms consultants, inc. (Contract No. 2310) and Dynotec, Inc. (Contract No. 2311), each in the amount of $300,000.00, for 2020 through 2022.
These projects will provide general engineering services to the Division of Water, Water Distribution Engineering section, on an “as-needed” basis. Work items will consist of field investigations, surveying, professional design services necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects. There is no planning area associated with these contracts.
Since services are used on an as-needed basis, two consulting firms are selected in the event that a firm cannot perform the expedited services that are required for the assignments.
There are no planning areas associated with these contracts.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Past Performance, 3. Environmentally Preferable Offeror, and 4. Local Work Force.
A hybrid of Requests for Statements of Qualification (RFSQ’s) and Requests for Proposals (RFP’s) were received on September 27, 2019 from: ms consultants, Dynotec, American Structurepoint, DLZ, EMH&T, PRIME AE Group, IBI Group Engineering Services, HDR Engineering, and The Mannik & Smith Group.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that agreements be awarded to ms consultants, inc. and Dynotec, Inc.
4. CONTRACT COMPLIANCE INFO:
ms consultants, inc.: 34-6546916, expires 2/18/20, Majority, DAX #6998
Dynotec, Inc.: 31-1319961, expires 5/21/20, MBE, DAX #5053
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc. and Dynotec, Inc.
5. FUTURE RENEWALS: The initial contract is for a period of one year. The contract is renewable for two additional years, therefore, the Division anticipates requesting additional appropriations to the agreements during the 2020 - 2022 fiscal periods, with the approval of modifications by City Council, to fulfill its planned needs.
6. FISCAL IMPACT: There is sufficient funding within the Water G.O. Bonds Fund, however, an amendment to the 2019 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to enter into two professional service agreements for the 2020 - 2022 General Engineering Services - Water Distribution Group Project, with ms consultants, inc. and Dynotec, Inc.; to authorize an expenditure up to $600,000.00 from the Water General Obligations Bonds Fund, and to authorize an amendment to the 2019 Capital Improvements Budget. ($600,000.00)
Body
WHEREAS, technical proposals for the 2020 - 2022 General Engineering Services - Water Distribution Group Project were received on September 27, 2019; and
WHEREAS, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for assignments; and
WHEREAS, these are three-year agreements and the Division of Water anticipates requesting additional appropriations to the agreements during the 2020 - 2022 fiscal periods, with the approval of renewals by City Council; and
WHEREAS, the Department of Public Utilities recommends that agreements be awarded to ms consultants, inc. and Dynotec, Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into two professional service agreements for the 2020 - 2022 General Engineering Services - Water Distribution Group Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into two professional service agreements for the 2020 - 2022 General Engineering Services - Water Distribution Group Project, with the most responsive, responsible, and best bidders: ms consultants, inc., 2221 Schrock Road, Columbus, OH 43229 and Dynotec, Inc., 2931 E Dublin-Granville Road, #200, Columbus, OH 43231; each in the amount of $300,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Division of Water.
SECTION 2. That the 2019 Capital Improvements Budget is hereby in Fund 6006 - Water G.O. Bonds Fund, amended as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690528-100000 (NEW) | Gen'l Eng. Svcs.-Distrib. | $600,000 | $0 | -$600,000
P690528-100003 (NEW) | 2020-2022 Gen’l Eng. Svcs.-Distrib. | $0 | $600,000 | +$600,000
SECTION 3. That the expenditure of $600,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.