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File #: 2909-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/1/2019 In control: Criminal Justice & Judiciary Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To amend the 2019 Capital Improvement Budget; to authorize the Municipal Court Clerk to enter into the contract with CourtView Justice Solution, Inc. for the provision of the E-File System enhancement for calculating the certified mail fees, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $29,167.30 from the Municipal Court Clerk Capital Improvement funds; to authorize the expenditure of $7,336.70 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($36,504.00)
Attachments: 1. CourtView Quote -e-filing, 2. Sole source letter, 3. CourtView Sole Source Form, 4. 2909-2019 CourtView
Explanation

Background:
This legislation amends the 2019 Capital Improvement Budget; authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc., for the provision of enhancing the E-Filing System; thereby, automating the calculation of the certified mail service fees (hereinafter E-File System enhancement) in accordance with the court fee structure for the Franklin County Municipal Court Case Management system (hereinafter Municipal Court Case Management System).
Ordinance 1068-2019 authorized the Municipal Court Clerk to enter into a fifty-four (54) month contract with one (1) twelve (12) month renewal option with CourtView Justice Solutions, Inc., d/b/a Equivant (CourtView Justice Solution, Inc.) for the purchase of maintenance, support, and professional services for the Municipal Court Case Management System.

Bid Information:
Pricing was negotiated with CourtView Justice Solutions, Inc.

CourtView Justice Solutions, Inc. is the sole source supplier of Court View software, maintenance and support services. The Municipal Court Case Management System is proprietary in nature; therefore, this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

Contract Compliance Number: 46-0521050
Expiration Date: 4/24/2021
Vendor Number: 008460

Contracts:
Ordinance: 1068-2019: $113,003.50; PO173301
Ordinance: 2298-2019: $232,788.00; PO195720
Ordinance: 2909-2019: $36,504.00; Modification
Total Amount: 382,295.50

Modification:

1. Amount of additional funds to be expended under this contract modification: $36,504.00

2. Reason additional goods and services could not be foreseen:
The need for this modification is to automate the calculation of the certified mail fees. The court does not charge the filer for the first 3 certified mailers and the CourtView product doesn’t have this fu...

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