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File #: 2931-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/4/2019 In control: Public Utilities Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of Public Utilities to renew (renewal #2) an existing engineering agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services; and to expend up to $1,609,900.00 from the Sanitary Sewer General Obligation Bond Fund. ($1,609,900.00)
Attachments: 1. Ord 2931-2019 Director's Legislation Information Sheet (1-11-2018), 2. Ord 2931-2019 Utilization Reporting Form, 3. Ord 2931-2019 Funding Template

Explanation

 

1. BACKGROUND:  This legislation authorizes the Director of Public Utilities to renew (Renewal #2) an existing engineering agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services (WWTF Upgrade GP #4 OEC), CIP 650360-100002. The project scope includes basic services provided under this agreement and the professional engineering services necessary for, and incident to, the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #4.  The Overall Engineering Consultant Services (OEC) agreement is necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work.   The OEC services are separated into several tasks, as follows:

 

Task 1 - Planning Services                                                                                    Task 4 - Commissioning and Start-up Services

Task 2 - Design Services                                                                                    Task 5 - General and Additional Services

Task 3 - Construction Related Services                     Task 6 - Project Management

 

The City will request a task order from the consultant as necessary work is identified.  The task order submitted will include a detailed scope of work, direct and indirect costs, task schedule, estimated hours, personnel categories required with labor rates, and reimbursable expenses.  After negotiation and upon acceptance by the city, the consultant shall commence work.  The Engineer shall provide such professional engineering services as may be necessary to accomplish the work required to be performed and shall at the firm’s cost, furnish all necessary competent personnel, equipment, and materials to perform the work.

 

(For additional information regarding the OEC tasks, please see the attached Director’s Information Sheet Section 5.)

 

1.1 Amount of additional funds to be expended: $1,609,900.00

Original Contract                                                                                                         $1,000,000 PO034617

Modification No.1                                                                                                         $1,000,000 PO095735

Renewal #1                                                                                                                          $1,000,000 PO153882

Renewal # 2 (2019 funding)                                                                       $1,609,900 this ordinance

Renewal # 3 (2020 funding)                                                                       $1,609,900

Renewal # 4 (2021 funding)                                                                                            $1,894,000

CURRENT PROPOSED TOTAL                                                                       $8,113,800

 

1.2. Reasons additional goods/services could not be foreseen:

This is a planned contract modification/renewal and the additional services were identified in the original contract ordinance.

 

1.3. Reason other procurement processes are not used: 

This work was originally planned as a 6-year effort funded by annual renewals because it includes tasks which stretch across several funding years, and because the nature of the work requires the firm to develop a deep and detailed understanding of our plants and how we operate them. Bidding out this work would risk funding this substantial startup effort again, and would require the multi-year work to start again at the beginning.

 

1.4. How cost of modification was determined:

The cost was negotiated between the Division of Sewerage and Drainage and the vendor, Black & Veatch Corporation.

 

2. PROJECT TIMELINE: Black & Veatch received notice to proceed on December 7, 2016. The contract duration is six (6) years, ending in December 2022.  The professional services shall be funded by incremental appropriation, through the use of approximately annual modifications. This renewal is planned to provide the services listed above until the next planned modification.

 

3. EMERGENCY DESIGNATION:  An emergency designation is not requested at this time.

   

4. CONTRACT COMPLIANCE No.:  43-1833073 | MAJ | Exp. 09/21/2021| Vendor # 008038

5. ECONOMIC IMPACT: The project provides many metrics on various environmental factors that are noted in the work to be performed.  The information provided assists and guides the City in decision making on environmental issues.  These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs.  No community outreach is considered for this project.

 

6. FISCAL IMPACT:  This legislation authorizes the expenditure of $1,609,900.00 from the Sanitary Sewer General Obligation Bond Fund 6109.

 

Title

 

To authorize the Director of Public Utilities to renew (renewal #2) an existing engineering agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services; and to expend up to $1,609,900.00 from the Sanitary Sewer General Obligation Bond Fund. ($1,609,900.00)

 

Body

 

WHEREAS, the original agreement, Contract No. PO034617 was authorized by Ordinance 2119-2016, passed September 19, 2016; executed by the Director on November 9, 2016; approved by the City Attorney on November 10, 2016 in the amount of $1,000,000.00; and

 

WHEREAS, a modification to Contract No. PO034617 was authorized by Ordinance 2630-2017, passed October 23, 2017; executed by the Director on December 15, 2017; approved by the City Attorney on December 18, 2017 in the amount of $1,000,000.00; and

 

WHEREAS, a renewal to Contract No. PO034617 was authorized by Ordinance 3058-2018, passed December 10, 2018; executed by the Director on January 17, 2019; approved by the City Attorney on January 18, 2019 in the amount of $1,000,000.00; and

 

WHEREAS, the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services Renewal #2 is necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work; and

 

WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the exisiting engineering agreement for the Division of Sewerage and Drainage, Treatment Engineering Section; and

 

WHEREAS, it is necessary to authorize the City Auditor to expend up to $1,609,900.00 in funds from the Sanitary Sewer System GO Bond Fund 6109 for said renewal; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to renew an existing professional engineering service agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services for the preservation of the public health and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is hereby authorized to renew an existing professional engineering service agreement with Black & Veatch Corporation, 4016 Townsfair Way, Suite 210, Columbus, Ohio 43219, for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services, CIP# 650360-100002, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the Director is hereby authorized to expend up to $1,609,900.00 per the account codes in the attachment to this ordinance.

 

SECTION 3.  That said company, Black & Veatch Corporation, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.