Explanation
BACKGROUND:
This ordinance authorizes the appropriation of $322,966.25 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that Columbus City Schools (hereafter referred to as the “schools”) is providing to The City of Columbus, Department of Technology (hereafter referred to as the “city”) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.
Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone company charges, staff augmentation, etc. Reimbursed funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as reimbursements are submitted.
This appropriation of $322,966.25 will provide funding to continue implementation of the above-described VOIP project. Funds will be expended on an as-needed basis to allow for the continuation of services.
FISCAL IMPACT:
The city recently received $300,000 in reimbursement funds from the schools. This coupled with the existing cash balance in the subfund of $22,966.25 provides adequate funding to accommodate this appropriation.
EMERGENCY LEGISLATION:
Emergency action on this appropriation is requested so that funds are in place to pay outstanding invoices and to continue implementation of the VOIP project.
Title
To authorize the appropriation of $322,966.25 from the unappropriated balance of the Columbus City Schools (CCS) Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, to provide funding to continue the on-going VOIP telephone project, a collaborative partnership between the City of Columbus and Columbus City Schools, and to declare an emergency. ($322,966.25)
Body
WHEREAS, on October 31, 2017, the City of Columbus and Columbus City Schools entered into a collaborative partnership for a Voice-over-Internet-Protocol solution with the passage of ordinance 2557-2017; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools reimburses the City of Columbus for incurred costs; and
WHEREAS, these reimbursed funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures; and
WHEREAS, Columbus City Schools recently submitted $300,000 to the City of Columbus; and
WHEREAS, the submitted amount coupled with the existing cash balance in the subfund of $22,966.25 provides adequate funding to accommodate an appropriation totaling $322,966.25; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to appropriate the above mentioned funds for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate $322,966.25
to the Department of Technology, Information Services Division, Information Services Operating Fund, in the Columbus City Schools (CCS) Telephone Services subfund, Subfund 510010, as follows: Department of Technology, Information Services Division Department/Division No. 47-02| Fund: 5100| Program IT021| Section 3 code: 470201| Section 4: IT15|
Object Class 03, Main Account 63946: $ 6,854.04
Object Class 03, Main Account 63050: $136,287.43
Object Class 03, Main Account 63952: $179,824.78
Total: $322,966.25
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4 : That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.