Explanation
This legislation authorizes the Director of the Department of Public Utilities to renew and increase the Freeway Lighting & Roadway Utility Traffic Control Services contract with Paul Peterson Company in the amount of $80,000.00, for the purpose of providing single lane closures on the median lanes in both directions on the freeway system to allow City employees to replace lighting equipment.
The Department of Public Utilities publicly opened one bid on May 16, 2018. Paul Peterson Company was deemed to be the lowest, best, most responsive and responsible bid.
The original contract was for a period of one (1) year with the option to renew for three (3) additional one (1) year periods, based upon mutual agreement, availability of funding and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.
SUPPLIER: Paul Peterson Company, FID #31-4404549, DAX #006107, Expires May 22, 2021
Paul Peterson Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 1 is ADD $80,000.00. Total contract amount including this modification is $160,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and increase is to provide the additional funding necessary for the payment of services to be provided through August 26, 2020.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: A total of $80,000.00 in additional funding is budgeted and needed for this contract renewal for the Division of Power.
$42,300.00 has been spent to date in 2019.
$0.00 was spent in 2018.
$31,800.00 was spent in 2017.
Title
To authorize the Director of Public Utilities to renew and increase a contract with the Paul Peterson Company to provide Freeway Lighting & Roadway Utility Traffic Control Services for the Division of Power and to authorize the expenditure of $80,000.00 from the Electricity Operating Fund. ($80,000.00)
Body
WHEREAS, the Division of Power maintains Freeway Lighting & Roadway Utility Traffic Control Services within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment, and
WHEREAS, the Division of Power entered into contract with Paul Peterson Company for the necessary traffic control services, and
WHEREAS, the term of this contract is for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for three (3) one (1) year extensions on a year to year basis with funds being reviewed and approved for each subsequent year of the three (3) year contract. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the vendor has agreed to renew and increase PO132810 at current prices and conditions, and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power to authorize the Director of Public Utilities to renew and increase the Freeway Lighting & Roadway Utility Traffic Control Services with Paul Peterson Company; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew and increase contract No. PO132810 with Paul Peterson Company, for Freeway Lighting & Roadway Utility Traffic Control Service for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Power. Total amount of renewal No. 1 is ADD $80,000.00. Total contract amount including this renewal is $160,000.00
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract renewals.
SECTION 3. That the expenditure of $80,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 Electricity Operating Fund, Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.