Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with Sutphen Corporation for repair of Sutphen Ladder 26 BT#28299 on behalf of the Division of Fire; this apparatus cannot be placed back in service until the repairs have been completed. The City has a Universal Term Contract/Purchase Agreement with Sutphen Corporation for heavy duty specialty repair services.
BID INFORMATION: A UTC/PA with Sutphen Corporation exists for these repairs ~ PA002623 expires 01/31/2020.
CONTRACT COMPLIANCE: Sutphen Corporation FID #31-0671786
EMERGENCY ACTION: is requested so that repairs can begin immediately, as this unit cannot be placed back into service until the necessary repairs have been completed.
FISCAL IMPACT: This ordinance authorizes the expenditure of $57,671 with Sutphen Corporation for the repairs needed on Sutphen Ladder 26 BT#28299; funds in Public Safety's Bond Fund will be used for these repairs.
Title
To authorize the Finance and Management Director to establish a purchase order from a Universal Term Contract/Purchase Agreement with Sutphen Corporation for repairs to Sutphen Ladder 26 BT#28299; to amend the 2019 Capital Improvement Budget and transfer funds between projects; to authorize the expenditure of $57,671.00 from Public Safety's Capital Improvement Funds; and to declare an emergency. ($57,671.00)
Body
WHEREAS, various repairs are needed to Ladder 26 in order for the unit to be placed back into service, and,
WHEREAS, capital funds will be used for these repairs due to the significant dollar amount needed and the availability of funds for Fire Apparatus in Safety's Capital Improvement Budget; and,
WHEREAS, there is a Universal Term Contract with Sutphen Corporation for these services; and,
WHEREAS, Sutphen Corporation is a local dealer best capable of working on these pieces of fire fighting equipment; and,
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Finance and Management Department, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Sutphen Corporation for repair of Ladder 26 so that it may be placed back in service as soon as possible, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7701, as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Station #23 Bay Extension P340157-100000 $219,334 $161,663 ($57,671)
Fire Apparatus Replacement Platform Ladders P340151-100000 $150,885 $208,556 $57,671
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.
SECTION 3. That the Director of Finance and Management is hereby authorized to establish a purchase order for $57,671.00 from a Universal Term Contract/Purchase Agreement with Sutphen Corporation for repair of Ladder 26 for the Division of Fleet Management on behalf of the Division of Fire.
SECTION 4. That the expenditure of $57,671.00, or so much thereof as may be necessary for the purchase of these upgrades, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.