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File #: 3008-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/8/2019 In control: Finance Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To authorize the City Auditor to enter into contract with Huntington Insurance, Inc. for the bonding of various City employees, elected and appointed officials, and members of City boards and/or commissions; to authorize the expenditure of $140,311.00 from the General Fund; and to declare an emergency. ($140,311.00)
Attachments: 1. Legislation Template.pdf
BACKGROUND: On September 27, 2019 a request for proposals (RFP) was issued by the City Auditor’s Office for employee bonding services. After publically advertising in the City Bulletin for three weeks and one direct e-mail solicitation to seventeen (17) prospective Offerors, one (1) response was received. An evaluation committee consisting of three members of the Auditor’s Office met on October 28, 2019 to submit final scoring and evaluate the proposal. In compliance with Columbus City Code 329.28, the committee recommended that the City Auditor enter into negotiations with Huntington Insurance, Inc. This legislation will authorize and direct the City Auditor to enter into contracts bonding 1.) City Treasurer, 2.) Deputy City Treasurer, 3.) Police up through the rank of sergeant, 4.) all other City employees and elected or appointed officials including all officially appointed members of City Boards and/or Commissions, and additional coverage including 5.) forgery or alteration, money and securities on and off premises, money orders and counterfeit money, computer fraud, and 6.) social engineering AKA fraudulently induced transfers. The coverage period for the policies shall commence 01-01-2020 through 12-31-2022.
Emergency action is requested to avoid any delays in finalizing the contracts to ensure the new policies are in place prior to expiration of the existing insurance and to avoid a lapse in coverage.
CONTRACT COMPLIANCE: Huntington Insurance, Inc., contract compliance #34-1715613, (vendor #006810), expiration date 08/15/2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Currently $140,311.00 of appropriation authority is available within the General Fund in the Auditor’s Office.
To authorize the City Auditor to enter into contract wi...

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