Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Righter Company, Inc. to provide Specialty Maintenance Crafts for various Divisions of the Department of Public Utilities, FEM Project No. 0101.6. Current facilities to be serviced are Division of Sewerage and Drainage (DOSD) and Division of Power (DOP) facilities. Additional Department of Public Utilities facilities may be added in the future. The work to be performed under this contract will be the repair, modification, and/or replacement of various facility components and associated equipment such as: bar racks, sluice gates, pumping systems, aeration systems including blowers, settling tanks, disinfection chemical systems, chemical storage and feed systems, gravity thickeners, centrifuges, digesters, etc. Auxiliary equipment such as low pressure boilers, transformers, HVAC units, miscellaneous piping and ductwork, roofs, building architectural repairs, vent stacks, walkways, stairways, handrails, pavement repairs, miscellaneous hard-surfacing and concrete work, painting, and installation and demolition of equipment may be included in the work. The work to be performed is minor or small in relation to the total system or plant process.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329 (RFQ013910). Two Hundred and Ninety-Five (295) vendors were solicited and one (1) bid was received and opened on November 6, 2019. The bid from Righter Company, Inc. is recommended for an award as the lowest, responsive, responsible, and best bid received. The contract is for one (1) year with the option to renew for three (3) additional years, on a year-to-year basis upon mutual agreement, budgeted funds and approval by Columbus City Council. The recommended award amount for the initial year of this contract is $517,439.00 for the Division of Sewerage and Drainage and $100,000.00 for the Division of Power, for a total contract amount of $617,439.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Righter Company, Inc. (31-0889208), Expires January 19, 2020
Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $517,439.00 is budgeted and available for this contract in the Sanitary Sewer Operating Fund. $100,000.00 is budgeted and available for this contract in the Electricity Operating Fund. This ordinance is contingent upon passage of Ordinance 3020-2019.
Sanitary Sewer Operating Fund:
$890,120.34 was spent in 2018.
$350,166.81 was spent in 2017.
Electricity Operating Fund:
$80,011.01 was spent in 2018.
$262,109.93 was spent in 2017.
Title
To authorize the Director of Public Utilities to enter into a contract with Righter Company, Inc. to provide Specialty Maintenance Crafts for the Department of Public Utilities, and to authorize the expenditure of $517,439.00 from the Sanitary Sewer Operating Fund and $100,000.00 from the Electricity Operating Fund. ($617,439.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Specialty Maintenance Crafts services; and
WHEREAS, bids were received and tabulated by the Department of Public Utilities on November 6, 2019, RFQ013910, for Specialty Maintenance Craft Services for the Department of Public Utilities, FEM Project No. 0101.6; and
WHEREAS, a contract is being established with Righter Company, Inc. based upon the lowest, responsive, responsible, and best bid received; and
WHEREAS, the contract amount will be utilized to provide services under this contract for various Division of Sewerage and Drainage and Division of Power facilities; and
WHEREAS, additional Department of Public Utilities facilities may be added in the future; and
WHEREAS, the contract is for a period of one (1) year from the date of execution by the City of Columbus, with the option to renew for three (3) additional years, on a year-to-year basis upon mutual agreement, budgeted funds, and approval by Columbus City Council; and
WHEREAS, if unforseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into contract for Specialty Maintenance Craft Services with Righter Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Specialty Maintenance Crafts for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.6 in the amount of $617,439.00, with Righter Company, Inc., 2424 Harrison Road, Columbus, Ohio 43204, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and the Division of Power.
SECTION 3. That the expenditure of $517,439.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund, in object class 02 Materials & Supplies in the amount of $200,000.00 and in object class 03 Services in the amount of $317,439.00 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 Electricity Operating Fund, in object class 02 Materials & Supplies in the amount of $50,000.00 and in object class 03 Services in the amount of $50,000.00 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.