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File #: 2331-2019    Version: 1
Type: Ordinance Status: Passed
File created: 9/3/2019 In control: Finance Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Computer Parts and Accessories with CDW Government, LLC; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Computer Parts and Accessories with CDW Government, LLC. The Department of Technology is the primary user for Computer Parts and Accessories. Computer Parts and Accessories are used to replace defective or broken computer accessories, and supply memory and data storage solutions. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 25, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.


The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012813). Three (3) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

CDW Government, LLC, CC# CC007352 expires January 31, 2020, Catalog Categories 1-10 and Items 1-24, $1.00
Total Estimated Annual Expenditure: $100,000, Department of Technology, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as a current contract for Computer Parts and Accessories is not available.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. ...

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