Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Altec Industries, Inc. for the purchase of two (2) 45’ Utility Line Trucks for the Division of Power. This equipment will be used by the Power Division’s Work Crews in their daily activities to haul the equipment to service the power line poles throughout the City. This purchase was approved by Fleet Management, one (1) is an expansion unit and one unit (1) will replace Brass Tag #18974.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ013809). Two (2) bids (2 MAJ) were received and opened on October 31, 2019. After a review of the bids, the Division of Power recommends an award be made to Altec Industries, Inc. (MAJ) in the amount of $600,906.16 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Altec Industries, Inc. Vendor# 009800, CC#63-0362926, expires 11/8/2021.
FISCAL IMPACT: $600,906.16 is required for this purchase.
$799,890.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Altec Industries, Inc. for the purchase of two (2) 45’ Utility Line Trucks for the Division of Power; and to authorize the expenditure of $600,906.16 from the Electricity Operating Fund. ($600,906.16) (AMENDED BY ORD. 0314-2020 PASSED; 2/24/2020)
Body
WHEREAS, the Purchasing Office opened formal bids on October 31, 2019 for the purchase of two (2) 45’ Utility Line Trucks; and
WHEREAS, the Division of Power recommends an award be made to the lowest, responsive, responsible and best bidder, Altec Industries, Inc.; and
WHEREAS, the 45’ Utility Line Trucks will be used by the Power Division’s Work Crews in their daily activities to haul the equipment to service the power line poles throughout the City; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Altec Industries, Inc.in accordance with the terms, conditions and specifications of Solicitation Number RFQ013809 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a contract for all items with Altec Industries, Inc. for the purchase of two (2) 45’ Utility Line Trucks for the Division of Power in accordance with RFQ013809 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $600,906.16 or as much thereof as may be needed is hereby authorized in Fund 6300 (Electricity Operating Fund) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.