City of Columbus - File #: 2928-2019

• File #: 2928-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/1/2019
• In control: Technology Committee
• On agenda: 12/9/2019
• Final action: 12/12/2019
• Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to transfer $216,042.30 from object class 01 (personnel) to object class 03 (services) to fund the balance of the contract not funded by capital dollars; to authorize the Director of the Department of Technology (DoT) to enter into a two (2) year contract with options to renew for two additional one year terms with CDW Government, LLC to provide for the purchase of a new Hyper Converged Infrastructure (HCI) solution manufactured by Dell Technologies; to authorize the expenditure of $2,644,901.10 from the Department of Technology, Information Services Division, Information Services Capital Improvement Fund; to authorize the expenditure of $216,042.30 from the Information Services Division Operating Fund; and to declare an emergency. ($2,860,943.40)

Date	Ver.	Action By	Action	Result
12/12/2019	1	CITY CLERK	Attest
12/11/2019	1	MAYOR	Signed
12/9/2019	1	COUNCIL PRESIDENT	Signed
12/9/2019	1	Columbus City Council	Approved	Pass

Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a two (2) year contract with options to renew for two additional one year terms with CDW Government, LLC and (subject to mutual agreement and approval of the proper City authorities) for the purchase of a new Hyper Converged Infrastructure (HCI) solution manufactured by Dell Technologies and provided by CDWG as the value added reseller. The proposed contract will provide for the purchase of (HCI) solution hardware, software, parts, support and professional services via Catalog listed items for the City of Columbus information technology infrastructure services. The City may purchase any item(s) or group of like item(s) in the catalog and/or price list from CDW Government, LLC after a purchase order for the listed items has been issued. The total cost of this initial contract is $2,860,943.40 which consists of the following: (VXRail hardware - $1,273,954.50, VXRail software - $320,993.30, VX Rail software/hardware maintenance and support for 5yrs. - $788,475.50, and professional services - $477,520.10). The contract coverage term period for the project will start from the date of a purchase order certified/confirmed by the Columbus City Auditor's Office. The coverage term period for the software/hardware maintenance and support services starts on the project "go-live date" which is not known at this time.
In the existing converged infrastructure model, the storage and server infrastructure had been implemented with multiple manufacturers. Hyper Converged Infrastructure is a new technology that consolidates the Server and Storage infrastructure into a single platform supported by a single manufacturer. The HCI also offers an automated scale out model to expand rapidly with the City’s future needs on compute resources.
The intended use of the requested funds is to design, implement, and support the City's Data center server and storage platforms. The platform...