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File #: 2929-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/2/2019 In control: Technology Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, Llc, for the purchase of the Proofpoint secure email gateway solution, implementation, and solution training; to authorize the expenditure of $249,000.00 from the Department of Technology, Information Services Division, Information Services Capital Improvement Fund; and to declare an emergency. ($249,000.00)
Attachments: 1. 1-CDWG Response - City of Columbus Secure Email Gateway RFQ 010244 V2, 2. RFQ010244 CDW-G Award Letter 2019 - Proof Point, 3. Ord. 2929-2019 Columbus - Proofpoint Quote, 4. 2929-2019 EXP, 5. Secure Email Gateway Solution RFP
Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, Llc, for the purchase of the Proofpoint secure email gateway solution, implementation, and solution training at a cost of $249,000.00. The coverage term period is one (1) year from the date of the purchase order confirmed/certified by the Columbus City Auditor's Office. Per the terms in the RFQ, the contract will not automatically renew but subject to mutual agreement, annual appropriation, and approval from proper City authorities, under the same terms and conditions the contract can be extended for two (2) additional one (1) year terms.
The Department has a need to purchase the Proofpoint solution to replace the current solution which is nearing end-of-life. Email is the leading vector for cyber-attacks against the City and when the current solution reaches end-of-life, it will no longer effectively protect the city against spam, and malicious email attacks.
The Department of Technology solicited proposals and published RFQ010244 for the purchase of a new secure email gateway solution on September 27, 2018. On October 11, 2018 at 1:00 p.m., proposals were received via the procurement portal. There were four (4) respondents. Award was delayed due to architecture questions introduced by other Department projects. The Department has reviewed architecture questions and determined the secure email gateway an appropriate architectural fit. Per the terms in the RFQ, a committee reviewed all responses and CDW Government was awarded based on the best and highest scored proposal.
After review of the proposals received, the recommendation is that the award be made to CDW Government, LLC for proposing the most responsive, responsible, and best bid.


Bidders: Average Score (Out of 100):
CDW Government, Llc 83 / 100
GMP Media Group 48 / 100
Softchoice 68 / 100
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