Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase EMS Parts and Up-Fitting Services with Parr Public Safety Equipment Inc. The Department of Finance and Management, Fleet Management is the primary user. Parts and Up-Fitting Services are needed to up-fit fire emergency vehicles for the Division of Fire. The term of the proposed option contract would be approximately three (3) years, expiring December 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 31, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ013726). One (1) bid was received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidder as follows:
Parr Public Safety Equipment Inc., CC# CC001060 expires June 30, 2020, Catalog and Items 1-3; $1.00
Total Estimated Annual Expenditure: $150,000, Fleet Management, the primary user
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency in order for emergency vehicles to be placed into service as soon as practical.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase EMS Parts and Up-Fitting Services with Parr Public Safety Equipment, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency ($1.00).
Body
WHEREAS, the EMS Parts and Up-Fitting Services UTC will provide for the purchase of parts and up-fitting services on emergency vehicles for the Division of Fire; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 31, 2019 and selected the most responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase EMS Parts and Up-Fitting Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase EMS Parts and Up-Fitting Services in accordance with Request for Quotation RFQ013726 for a term of approximately three (3) years, expiring December 30, 2022, with the option to renew for one (1) additional year, as follows:
Parr Public Safety Equipment, Inc., Catalog and Items 1-3, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.