Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and add additional funds to the UIRF - General Engineering 2015 contract with Resource International, Inc.
Ordinance 2578-2014 authorized the Director of Public Service to enter into a professional services contract with Resource International, Inc., for the UIRF - General Engineering 2015 contract. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the department to implement projects for the Department of Development through the city’s Urban Infrastructure Recovery Fund (UIRF) program. Approved projects are by a request from a community organization to install or evaluate the feasibility of a selected improvement. Improvement types are generally as follows: curb ramps, curb replacements, curb extensions, intersection or roadway improvements, bike facilities, sidewalk, traffic calming, and landscaping features.
This is an unplanned modification that is necessary to provide support for utility relocation design, construction services, and right of way temporary staking due to the discovery of electrical distribution facilities located on private utility poles. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work as some consultants will not accept partial plans not executed under their supervision. Bidding out this work would require additional expense for the awarded consultant to review and redo work already completed.
The original contract amount: $500,000.00 (EL016487, Ord. 2578-2014)
The total of Modification No. 1: $30,000.00 (This Ordinance)
The contract amount including all modifications: $530,000.00
This project is funded by the Urban Infrastructure Recovery Fund (UIRF). UIRF projects are developed as the result of a partnership between City staff in multiple departments and community stakeholders in central city urban areas.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc., is CC004197 and expires 1/25/2020.
3. FISCAL IMPACT
Funding in the amount of $30,000.00 is available within the Streets and Highways Bond Fund, Fund 7704, Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund (59-12).
4. EMERGENCY DESIGNATION
Emergency action is requested to so design can be completed and this project can go into construction as soon as possible.
Title
To authorize the Director of Public Service to enter into a contract modification with Resource International, Inc., in connection with the UIRF - General Engineering 2015 contract; to authorize the expenditure of up to $30,000.00 from the Streets and Highways Bond Fund for the modification; and to declare an emergency. ($30,000.00)
Body
WHEREAS, contract EL016487 with Resource International, Inc., for the UIRF - General Engineering 2015 contract in the amount of $500,000.00 was authorized by Ordinance 2578-2014; and
WHEREAS, it has become necessary to modify the contract in an amount up to $30,000.00 to provide additional funds to provide support for utility relocation design, construction services, and right of way temporary staking due to the discovery of electrical distribution facilities located on private utility poles; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Resource International, Inc., so design can be completed and this project can go into construction as soon as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for the UIRF - General Engineering 2015 contract in an amount up to $30,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund (59-12)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.