Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Parr Public Safety for the up-fitting of six (6) Prisoner Transport Vans (PTV), for use by the Department of Public Safety. The purchase order will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.
Parr Public Safety Equipment, Inc. vendor#001060 PTV Upfit UTC - PA004252 ($89,348.84 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $89,348.84 from the Special Income Tax fund with Parr Public Safety for the up-fitting of Prisoner Transport Vans (PTV). The Department of Finance and Management budgeted $4.3 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $6.5 million was expended in 2018 for vehicles and associated up-fitting and $7.5 million in 2017.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to allow for these units to be placed into service as soon as possible.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts with Parr Public Safety for the upfitting of Prisoner Transport Vans for use by the Department of Public Safety; to authorize the appropriation and expenditure of $89,348.84 from the Special Income Tax fund; and to declare an emergency. ($89,348.84)
Body
WHEREAS, the City has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA004252 - PTV Upfit , expires 12/30/22; and
WHEREAS, it is necessary to up-fit six (6) Prisoner Transport Vans, for use by the Department of Public Safety; and
WHEREAS, funding for this up-fitting is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with Parr Public Safety for the purchase of up-fitting for six (6) Prisoner Transport Vans (PTV) for use by Police, allowing for these units to be placed into service as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the up-fitting of Prisoner Transport Vans with the following vendor:
Parr Public Safety Equipment, Inc. vendor#001060 PTV Upfit UTC - PA004252 ($89,348.84 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $89,348.84 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 3000-2019 Legislation Template.xls
SECTION 3. That the expenditure of $89,348.84, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 3000-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.