Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase of up-fitting services for six (6) EMS vehicles for use by the Department of Public Safety, Division of Fire. The purchase order for the up-fitting will be issued from Universal Term Contracts (UTC) established by the City of Columbus Purchasing Office, pursuant to the passing of Ordinance 2990-2019.
Parr Public Safety Equipment, Inc. vendor#006832, EMS Up-fit UTC - Ord. 2990-2019 ($86,100.00 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $84,269.24 from the Special Income Tax fund for the purchase of EMS vehicle up-fitting. The Department of Finance and Management budgeted $4.3 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $6.5 million was expended in 2018 for vehicles and associated up-fitting and $7.5 million in 2017.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to allow for these units to be placed into service as soon as possible.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from Universal Term Contracts (UTC) for the purchase of up-fitting services for Division of Fire with Parr Public Safety Equipment; to authorize the appropriation and expenditure of $84,269.24 from the Special Income Tax fund; and to declare an emergency. ($84,269.24)
Body
WHEREAS, the City has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Parr Public Safety Equipment successfully bid and will be awarded the EMS Up-fit UTC pursuant to the passage of Ord. 2990-2019; and
WHEREAS, funding for this up-fitting is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with Parr Public Safety for the purchase of up-fitting services for six (6) EMS vehicles for use by the Division of Fire, allowing for these units to be placed into service as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the up-fitting of EMS vehicles for use by the Division of Fire with the following vendor:
Parr Public Safety Equipment, Inc. vendor#006832, EMS Up-fit UTC - Ord. 2990-2019 ($84,269.24 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $84,269.24 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 3001-2019 Legislation Template.xls
SECTION 3. That the expenditure of $84,269.24, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 3001-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.