Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc., for the Division of Power, in the amount of $340,250.00.
A developer has requested the Division of Power to determine the feasibility and cost of relocating a transmission line. The Division will use the current General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. for said services. The Developer will reimburse the Division up to a maximum amount of $340,250.00. Since the reimbursement will not happen until the end of the project, Modification No. 3 (current) is needed to provide funds for ongoing/upcoming projects.
The planning area is “N/A” since work is performed on various projects throughout Columbus.
1.1 Amount of additional funds to be expended: $340,250.00
Original Agreement: $ 150,000.00 (PO054007, formerly PO042041)
Modification No. 1: $ 150,000.00 (PO079280)
Modification No. 2: $ 110,000.00 (PO147078)
Modification No. 3 (current): $ 340,250.00
Total (Orig. + Mods 1-3): $ 750,250.00
1.2. Reasons additional goods/services could not be foreseen:
The transmission relocation project was not anticipated, however, annual modifications were anticipated to fund ongoing/upcoming projects. Modification No. 3 (current) will provide funds for the third year of the three year agreement.
1.3. Reason other procurement processes are not used:
The original professional services agreement was formally bid on March, 18, 2016. An original agreement plus two annual modifications were planned.
1.4. How cost of modification was determined:
$340,250.00 is the maximum reimbursement amount to be received by the developer and is the cost of this contract modification as negotiated between the City and Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
3.0 CONTRACT COMPLIANCE INFO: The Contract Compliance Number for Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. is 34-1134715 (expires 5/23/21, Majority, DAX #6560). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.
4.0 FISCAL IMPACT: A transfer of $40,250.00 within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget. The reimbursement received by the developer will be deposited into the Electricity Permanent Improvements Fund - Fund No. 6310.
5.0 EMERGENCY DESIGNATION: Emergency action is requested so as to maintain project due dates.
Title
To authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.; to authorize a transfer of $40,250.00 and expenditure up to $340,250.00 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2019 Capital Improvements Budget; and to declare an emergency. ($340,250.00)
Body
WHEREAS, Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 2429-2016, passed October 24, 2016, was executed December 30, 2016, and approved by the City Attorney on January 9, 2017, for the General Engineering Services Agreement, for the Division of Power; and
WHEREAS, Modification No. 1 identified as PO079280, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 1743-2017, passed July 24, 2017, was executed on September 1, 2017, and approved by the City Attorney on September 8, 2017; and
WHEREAS, Modification No. 2 identified as PO147078, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 2660-2018, passed October 15, 2018, was executed on November 20, 2018, and approved by the City Attorney on November 27, 2018; and
WHEREAS, the General Engineering Services are needed to augment existing engineering personnel within the Division of Power, on an as-authorized, as-needed basis; and
WHEREAS, original Ordinance No. 2429-2016 stated future modifications were anticipated; Modification No. 3 (current) is establishing funding needed for the third year of the three-year agreement; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer of $40,250.00 and an expenditure of up to $340,250.00 within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement in order to maintain project due dates, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the Division of Power’s General Engineering Services Agreement, with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. (FID# 34-1134715), in an amount up to $340,250.00, in order to determine the feasibility and cost of relocating a transmission line per the request of a developer.
SECTION 2. That the developer will reimburse the Division up to a maximum amount of $340,250.00 and said reimbursement will be deposited into the Electricity Permanent Improvements Fund - Fund No. 6310 upon receipt.
SECTION 3. That this contract modification is in compliance with Section 329.09 of Columbus City Codes.
SECTION 4. That the transfer of $40,250.00 or so much thereof as may be needed, is hereby authorized between projects within 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2019 Capital Improvements Budget is hereby amended, as follows:
Fund | Project No. | Project Name | Revised Authority | Remaining Authority | Net Change
6303|P440007-100017 | UIRF Cleve Ave Deco SL(carryover) | $74,732 | $34,482 |-$40,250
6303|P670868-100000 | General Engineering Services(2016) | $150,000 | $0 | -$150,000
6303|P670868-100001 | General Engineering Contract 2019-2022 (2016) | $150,000 | $300,000 | +$150,000
6303|P670868-100001 | General Engineering Contract 2019-2022 (carryover) | $0 | $40,250 | +$40,250
SECTION 6. That the expenditure of $340,250.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.