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File #: 3031-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/12/2019 In control: Technology Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology to establish a purchase order/contract with Carahsoft Technology Corporation, using an Ohio State Term Schedule, on behalf of the Departments of Building and Zoning Services, Development, Public Utilities, and Public Services, for the purchase of Accela software licensing and maintenance and support services; to authorize the expenditure of $415,106.86 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($415,106.86)
Attachments: 1. 3031-2019EXP, 2. STS-Accela cover page, 3. Carahsoft - Accela Inc. - 10.28.2019 - Quote 17309297
Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021. This is being done on behalf of the Departments of Building and Zoning Services, Development, Public Utilities, and Public Services, for software licensing, maintenance and support with Accela, Inc., for the period January 31, 2020 to January 30, 2021, in the amount of $415,106.86.

The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was then transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, which passed October 22, 2001. The most recent contract for Accela licensing, maintenance and support was authorized by ordinance 2051-2019, (passed July 29, 2019) superseding ordinance 0988-2019, which passed earlier in the year. The reason for the replacement ordinance was to correct part and SKU numbers on the quote that was attached to ordinance 0988-2019. This ordinance authorizes a new contract, beginning on January 31st, 2020 and ending on January 31, 2021.

Passage of this ordinance will ensure continuation of software maintenance and support services for Accela systems, used by the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service. Services provided through this contract include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AA application, removing the ability to provid...

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