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File #: 3037-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/13/2019 In control: Public Service & Transportation Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize a sole source procurement with IPS Group to provide annual meter management, components, and services for the City's Parking Meter Program; to authorize the Director of Public Service to modify an existing contract with IPS Group for these items; to authorize the appropriation and expenditure of $175,000.00 from the Parking Meter Fund Main Subfund and $125,000.00 from the Short North Parking Benefit District Operating subfund; and to declare an emergency. ($300,000.00)
Attachments: 1. SoleSourceFormIPS2019-1, 2. 3037-2019
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a purchase contract with IPS Group, Inc., by increasing the amount authorized for apppropriation and expenditure thereunder to include annual meter management, service and components provided by IPS Group, Inc. for this contract with the Department of Public Service. This contract modification will be done through the sole source procurement provision of Columbus City Code Chapter 329.

Ordinance 1041-2010 authorized the execution of the original contract, providing the City with the ability to replace its entire inventory of over 4,000 parking meters, which have exceeded their designed service life, and allowing for expansion of the meter program. The contract terms included fixed costs for the parking meters and related services over the five-year contract period and were subject to the availability of funding and the approval of City Council.

The management, support, parts, supplies and repair of the City's entire parking meter inventory is proprietary to IPS Group, Inc., meeting the sole source procurement provision of City Code Chapter 329. Future contracts and modifications shall be subject to approved appropriations and City Council approval.

In addition, this contract modification will provide funding for the annual meter management system ($300,000.00) with maintenance and components as established under the contract.

Original contract: $749,965.00 (Ordinance 1041-2010, EL010977)
Modification 1: $521,000.00 (Ordinance 0360-2011, EL011657)
Modification 2: $385,000.00 (Ordinance 0710-2012, EL012678)
Modification 3: $500,000.00 (Ordinance 0775-2012, EL012734)
Modification 4: $73,500.00 (Ordinance 2022-2012, EL013622)
Modification 5: $529,000.00 (Ordinance 0934-2013, EL014228)
Modification 6: $935,000.00 (Ordinance 1738-2013, EL014727)
Modification 7: $1,178,200.00 (Ordinance 0829-2014, EA012012 and EL016066)
Modification 8: $40,000.00 (Ordinanc...

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