Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Arts and Crafts Supplies with School Specialty Inc. This contract provides for arts and crafts supplies used by participants at recreation centers. The Recreation and Parks Department is the primary user.
The contract, PO106486 was established in accordance with Request for Quotation RFQ007103 and authorized under Ordinance Number 0142-2018 and will expire March 31, 2020. In accordance with the bid specifications, the City and School Specialty Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be March 31, 2021.
FISCAL IMPACT: No funding is required to renew the option contract. The Recreation and Parks Department must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Arts and Crafts Supplies with School Specialty Inc.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Arts and Crafts Supplies for use by the Recreation and Parks Department; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007103 with School Specialty Inc. deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and School Specialty Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Finance and Management Director to renew a Universal Term Contract with School Specialty Inc. for the option to obtain Arts and Crafts Supplies; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with School Specialty Inc., PO106486 for a period of one year, from March 31, 2020 to and including March 31, 2021.
SECTION 2. That this renewal is in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.