Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew three (3) existing Universal Term Contracts (UTCs) for the option to obtain Fire Hydrants and Fire Hydrant Parts with Ferguson Enterprises Inc.; Site Supply, Inc.; and Core & Main, LP. These contracts provide for Fire Hydrants and Fire Hydrant Parts to be used in the maintenance of water lines and the fire hydrants for various areas of the City of Columbus for the Division of Water, Department of Public Utilities.
These contracts, PO101323, PO101326, and PO101309 were established in accordance with Request for Quotation RFQ007613 and authorized under Ordinance Number 0236-2018 and they will expire March 31, 2020. In accordance with the bid specifications, the City and Ferguson Enterprises Inc.; Site Supply, Inc.; and Core & Main, L P can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be March 31, 2021.
FISCAL IMPACT: No funding is required to renew the option contracts. The Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew three (3) Universal Term Contracts for the option to purchase Fire Hydrants and Fire Hydrant Parts with Ferguson Enterprises, Inc., Site Supply Inc., and Core & Main, LP.
Body
WHEREAS, the Purchasing Office entered into three Universal Term Contract for Fire Hydrants and Fire Hydrant Parts for use by the Division of Water, Department of Public Utilities; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007613 with Ferguson Enterprises Inc.; Site Supply, Inc.; and Core & Main, L P deemed the lowest, most responsive, responsible and best bidders; and
WHEREAS, in accordance with the bid specifications, the City and Ferguson Enterprises Inc.; Site Supply, Inc.; and Core & Main, L P can renew their contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to renew Universal Term Contracts with Ferguson Enterprises Inc.; Site Supply, Inc.; and Core & Main, L P for the option to obtain Fire Hydrants and Fire Hydrant Parts; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts for a period of one year, from March 31, 2020 to and including March 31, 2021 with:
Ferguson Enterprises, Inc.; PO101323
Site Supply Inc.; PO101326, and
Core & Main, LP: PO101309
SECTION 2. That this renewal is in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.