Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Contract Sweepers & Equipment Company for the Bridge Cleaning and Sealing 2019 service contract.
The work for this contract consists of the cleaning and sealing of several bridges within the corporation limits of the City of Columbus and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is January 29, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on November 7, 2019. One bidder failed to provide answers to three sections of the bid that are required to determine responsibility and was deemed non-responsive. The remaining bids were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Contract Sweepers $208,295.01 Columbus, OH Majority
AAD Contracting Inc. $249,075.86 Lowellville, OH Majority
The IFB contained Special Provision 146 that states “It is the City’s intent to fully utilize the available funding provided to its Bridge Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $320,000.00.”
Award is to be made to Contract Sweepers & Equipment Company as the lowest responsive and responsible and best bidder for their bid of $208,295.01, with the contract amount set at $320,000.00. The amount of administration and inspection services will be $60,000.00. The total legislated amount is $380,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Contract Sweepers & Equipment Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Contract Sweepers & Equipment Company is CC04289 and expires 4/15/2021.
3. PRE-QUALIFICATION STATUS
This is a service contract so construction pre-qualification is not required.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Contract Sweepers & Equipment Company for the Bridge Cleaning and Sealing 2019 service project; to authorize the expenditure of up to $380,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($380,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Cleaning and Sealing 2019 service contract; and
WHEREAS, the work for this project consists of the cleaning and sealing of several bridges within the corporation limits of the City of Columbus and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Contract Sweepers & Equipment Company will be awarded the contract for the Bridge Cleaning and Sealing 2019 service contract; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Cleaning and Sealing 2019 service contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Contract Sweepers & Equipment Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Contract Sweepers & Equipment Company, 2137 Parkwood Ave, Columbus, Ohio, 43219, for the Bridge Cleaning and Sealing 2019 service contract in the amount of up to $320,000.00, and to pay for administration and inspection services of up to $60,000.00. The total legislated amount is $380,000.00.in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $380,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.