Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000. This modification will provide design services for sewer improvements in a larger geographic area than originally anticipated. Originally, design was to be provided for half of the East Franklinton study area but these services are now required for the entire study area due accelerated adjacent capital projects and rapid area development. Also there has been several changes in the area infrastructure and there will be substantial coordination by the consultant with nearby private and public projects. Future renewals are planned.
Project Modification Information:
1.1 Amount of additional funds to be expended: $507,030.53
Original Contract $2,042,434.54
Modification No.1 $1,301,111.03
Modification No.2 $426,000.00
Modification No. 3 (current) $507,030.53
TOTAL $4,276,576.10
1.2 Reasons additional goods/services could not be foreseen:
Changes in the layout of area private development projects and other City projects have necessitated changes to this project. Additional engineering analysis and design work is required.
1.3 Reason other procurement processes are not used:
This is a planned continuation of the services originally included within the existing contracts
original scope of service.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
2. EMERGENCY DESIGNATION: Emergency action is not requested at this time.
3. CONTRACT COMPIANCE NO: 31-1268980 | MBR | Exp. 2/28/2020 | Vendor #: 004939
4. ECONOMIC IMPACT: The project will address consent order obligations to the Ohio EPA in the Dodge Park CSO area. Project will also facilitate redevelopment of Columbus' oldest neighborhood, Franklinton. The tremendous economic and social benefits to the area have been previously estimated and presented in a report "East Franklinton Creative Community District Plan". Renewed public infrastructure within the area will encourage and facilitate investment and redevelopment of this neighborhood.
5. FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of up to $507,030.53 from the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2019 Capital Improvements Budget to provide sufficient authority.
Title
To authorize the Director of Public Utilities to modify an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project; to authorize the transfer within and expenditure of up to $507,030.53 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($507,030.53)
Body
WHEREAS, the East Franklinton Sewer Improvements Project is a project initiated by the Department of Public Utilities to address sanitary sewer improvements within the Franklinton East and Dodge Park areas; and
WHEREAS, the original contract number EL015115 was authorized by Ordinance No. Ord 2679-2013 passed by the Columbus City Council on December 16, 2013, executed by the Director of Public Utilities December 24, 2013, approved by the City Attorney on December 24, 2013, and certified by the City Auditor on December 26, 2013; and
WHEREAS, Modification #1, was authorized by Ordinance No. Ord 3281-2016 passed by the Columbus City Council on January 30, 2017, executed by the Director of Public Utilities March 13, 2017, approved by the City Attorney on March 14, 2017, and certified by the City Auditor on March 15, 2017; and
WHEREAS, the Modification #2 was authorized by Ordinance No. Ord 1755-2019 passed by the Columbus City Council on July 15, 2019, executed by the Director of Public Utilities August 12, 2019, approved by the City Attorney on August 16, 2019, and certified by the City Auditor on August 19, 2019; and
WHEREAS, it is necessary to modify (Modification #3) the existing agreement with DLZ Ohio, Inc. to provide additional funding for sewer improvements in a larger geographic area than originally anticipated and to accommodate accelerated adjacent capital improvement projects and rapid area development; and
WHEREAS, it is necessary to transfer within and expend $507,030.53 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to provide sufficient authority for the aforementioned project; and
WHEREAS, it has become necessary in the usual daily operation of the the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify (Mod #3) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with DLZ Ohio, Inc. 6121 Huntley Rd., Columbus, Ohio 43229, for the East Franklinton Sewer Improvements Project, CIP# 650560-100000, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer within of $507,030.53 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109, per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $507,030.53 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
6109 | 650800-100038 | General CA/CI | $923,000 | $415,969 | -$507,031 (Voted 2016)
6109 | 650560-100000 | East Franklinton Sewer System Improvements | $0 | $507,031 | +$507,031 (Voted 2016)
SECTION 5. That the said firm, DLZ Ohio, Inc., shall perform the work to the satisfaction of the Directors of Department of Public Utilities.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.