Explanation
1. BACKGROUND
This ordinance authorizes the Department of Public Service to reimburse the Ohio Department of Transportation (ODOT) for costs incurred during the completion of the DEL-Gemini Parkway Extension (PID 95706) project, which encompassed the extension of Gemini Parkway from Orion Place to Worthington Road and the reconstruction of the intersection at East Powell Road.
Ordinance 1009-2015 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to the aforementioned effort. Ordinance 2336-2015 authorized the Director of Public Service to enter into agreement with and provide funding in the amount of $3,573,000.00 to ODOT to support the local share of construction costs.
Construction of the project was complete as of June 26, 2018, and in the course of performing final accounting, ODOT determined that the actual cost of design and construction services attributable to the Department of Public Service exceeded the monies previously deposited by the City for that purpose. This legislation seeks to authorize the appropriation, encumbrance, and expenditure of additional funding to satisfy the outstanding obligation owed to ODOT.
2. FISCAL IMPACT
Funding in the amount of $56,601.38 is available in Fund 4402 (Polaris TIF ORD 3106 96 Reserve Account). It is necessary to transfer this amount to Fund 7770 (Polaris Interchange Fund) and appropriate it to be able to expend the funds.
3. EMERGENCY DESIGNATION
Emergency action is requested to facilitate reimbursement to ODOT as soon as reasonably practicable.
Title
To authorize the transfer of $56,601.38 from the Polaris TIF ORD 3106 96 Reserve Account to the Polaris Interchange Fund; to authorize the City Auditor to appropriate $56,601.38 within the Polaris Interchange Fund and within the Polaris TIF ORD 3106 96 Reserve Account Fund; to authorize the expenditure of up to $56,601.38 from the Polaris Interchange Fund to the Ohio Department of Transportation for the DEL-Gemini Parkway Extension project; and to declare an emergency. ($56,601.38)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) administered the DEL-Gemini Parkway Extension (PID 95706) project, which encompassed the extension of Gemini Parkway from Orion Place to Worthington Road and the reconstruction of the intersection at East Powell Road; and
WHEREAS, a portion of the improvements are located within the City of Columbus corporation limits; and
WHEREAS, Ordinance 1009-2015 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to the aforementioned project; and
WHEREAS, Ordinance 2336-2015 authorized the Director of Public Service to enter into agreement with and provide funding in the amount of $3,573,000.00 to ODOT to support the local share of estimated preliminary engineering, construction, and inspection costs; and
WHEREAS, construction of the project was completed in June 2018; and
WHEREAS, in the course of performing final accounting, ODOT determined that the monies previously deposited by the Department of Public Service were insufficient to support the local share of actual cost of design and construction services; and
WHEREAS, this legislation authorizes the transfer, appropriation, encumbrance, and expenditure of $56,601.38 to satisfy the outstanding obligation owed to ODOT; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that is immediately necessary to authorize the transfer, appropriation, encumbrance, and expenditure of requisite funding to facilitate reimbursement to ODOT as soon as reasonably practicable, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $56,601.38, is appropriated in Fund 4402 (Polaris TIF ORD 3106 96 Reserve Account Fund), Dept-Div 4402 (Economic Development), Project P530103-100037 (Arterial Street Rehabilitation - Gemini Parkway Extension), in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $56,601.38, or so much thereof as may be needed, is hereby authorized from Fund 4402 (Polaris TIF ORD 3106 96 Reserve Account), Dept-Div 4402 (Economic Development) to Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $56,601.38, is appropriated in Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction), Project P530103-100037 (Arterial Street Rehabilitation - Gemini Parkway Extension), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Department of Public Service is authorized to reimburse the Ohio Department of Transportation (ODOT) up to $56,601.38 for costs incurred during the completion of the DEL-Gemini Parkway Extension (PID 95706) project.
SECTION 5. That the expenditure of $56,601.38, or so much thereof as may be needed, is hereby authorized in Fund 7770 (Polaris Interchange Fund), Dept-Div 5912 (Design and Construction), Project P530103-100037 (Arterial Street Rehabilitation - Gemini Parkway Extension), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.