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File #: 3119-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/20/2019 In control: Technology Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the renewal of an existing contract with CDW Government, LLC for expert Cisco Engineering services for various City of Columbus projects; to authorize the extension and use of any remaining funds/unspent balance of existing and current purchase orders PO173607 and PO200555, and to declare an emergency.
Attachments: 1. Contract assoc. with PO149133
Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with CDW Government, LLC to continue to receive expert Cisco Engineering services for various city technology projects. The original contract was established via purchase order PO149133 with a term of 12-12-18 to 12-11-19, and had two one-year renewal options. The initial contract structure was such that funds were divided among various positions and service offerings, thereby limiting the department's flexibility to access needed services. To address this, ordinance 0250-2019 was passed by City Council on January 28, 2019 authorizing a change order to better align the funds/hours with the needs of the department. No additional moneys or hours were associated with passage with this ordinance, nor was the term of the contract extended.

On May 13, 2019, Ordinance 1084-2019 was passed, authorizing the addition of $247,200.00 to the existing contract to fund additional hours associated with several on-going projects, though the term period was not extended nor was the contract renewed.

This ordinance authorizes the first of two one-year renewal options by extending the contract term. The new contract term starts on 12-12-19 and ends on 12-11-20. This ordinance also authorizes extending existing purchase orders PO173607 and PO200555, and any existing balances thereon ($71,885.00 and $82,420.00 as of November 20, 2019, respectively) through the contract term. These purchase orders were established with passage of ordinance 1084-2019.

No additional expenditure of funds are associated with passage of this ordinance.

Original contract amount (PO149133/RFQ010773) - $48,960.00
Modification #1 (Ord. No. 0250-2019/ACPO03845/PO167298) - $ 0.00
Modification #2 (Ord. No. 1084-2019) - $247,200.00
Renewal #1 (This Ord.) - $0
Total aggregate amount of contract and modifications/renewals - $296,160.00

CONTRACT COMPLIANCE NO.
Vendor Name: CDW Government, LLC
FID #: 36-331073...

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