Explanation
1. BACKGROUND
This legislation authorizes the Director of Finance and Management to establish purchase orders with The Larson Group, and with ESEC Corporation, dba Columbus Peterbilt, for the Division of Refuse Collection to purchase eight rear-loading, and eight front-box loading CNG powered refuse trucks, and to issue purchase orders for the trucks.
The Department of Public Service, Division of Refuse Collection, utilizes rear-loading and front-box loading refuse trucks in city-wide residential trash pick-up, and to support the clean-up of illegal dumping. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. This purchase will replace eight (8) rear-loading, and eight (8) front-box loading refuse trucks that have reached the end of their useful service life.
The Purchasing Office advertised and solicited a formal request for Best Value Procurement (BVP) to establish contracts for CNG powered rear-loading and front-box loading refuse trucks. Proposals were evaluated and two awards were made for the purchase of these vehicles with the intent to compare vendors on equipment performance, longevity and overall satisfaction with the equipment. (RFQ013709)
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for the Larson Group is CC013531 and expired 6/17/18. Larson Group will need to become contract compliant before they will be awarded the contract.
The contract compliance number for ESEC dba Columbus Peterbilt is CC006602 and expires 4/15/21.
3. FISCAL IMPACT
This purchase is budgeted within the Department of Public Service's 2019 Capital Improvement Budget, Refuse GO Bond Fund, Fund 7703, Project P520001. Voted Carryover funding of $2,067,844.00 is currently available in Project P520001. The balance of $2,516,996.00 in Project P520001 funding needed for the purchase is Voted 2019 Debt SIT Supported.
4. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to meet the urgent needs of replacing trucks that are currently unavailable due to mechanical repairs that are no longer cost effective, or are beyond their useful service life.
Title
To authorize the Finance & Management Director to establish purchase orders for the purchase of eight rear-loading refuse trucks from the Larson Group, and eight front-box loading refuse trucks from ESEC Corporation, dba Columbus Peterbilt; to authorize the expenditure of $4,584,840.00 within the Refuse General Obligation Bond Fund; and to declare an emergency. ($4,584,840.00)
Body
WHEREAS, there is a need to replace Rear-Loading and Front-Box Loading Refuse Collection Trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, the Purchasing Office advertised and solicited a formal request for Best Value Procurement, and established contracts for the purchase of CNG powered rear loading and front-box loading refuse trucks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contracts to purchase CNG powered rear-loading and front-box loading refuse trucks to meet critical, and essential service requirements for removal of refuse and to support the clean-up of illegal dumping sites in the City, thereby preserving the public health, peace, property, safety, and welfare; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized establish a contract on behalf of the Department of Public Service in the amount of up to $4,584,840.00, with the Larson Group for the purchase of eight CNG powered rear-loading refuse trucks, and with ESEC Corporation dba Columbus Peterbilt for eight CNG front-box loading refuse trucks.
SECTION 2. That the expenditure of $4,584,840.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse General Obligation Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.