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File #: 3132-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/22/2019 In control: Public Service & Transportation Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2019 service project; to authorize the expenditure of up to $250,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($250,000.00)
Attachments: 1. 3132-2019 Legislation Template
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2019 service contract.

The Department of Public Service is responsible for maintaining the City's roadway system in a safe manner. A guardrail and fence repair contract is needed to restore accident-damaged guardrail and fence, replace deteriorating structures, and install new structures throughout the entire City of Columbus network.

The estimated Notice to Proceed date is January 4, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on November 21, 2019, and tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
M P Dory Company $261,486.50 Columbus, OH Majority

The bid documents contained Special Provision 146 that states “It is the City’s intent to fully utilize the available funding provided to its Guardrail and Fence Repair Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount up to, or down to, a maximum of $250,000.00.” The City of Columbus also reserves the right to extend the contract and funding on a year-to-year basis until December 30, 2022, as stated in the bid documents.

Award is to be made to M P Dory Company as the lowest responsive and responsible and best bidder for their bid of $261,486.50, with the contract amount set at $250,000.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M P Dory Co.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for M P Dory Company is CC04709 and expires 11/7/2021.

3. PRE-QUALIFICATION STATUS
This is a service contract so construction pre-qualification is not required.

4. FISCAL IMPACT
This is...

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