Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with the J & D Home Improvement Inc. dba Basement Doctor for the Volunteer Sump Pump Program - Miller/Kelton 1, Phase 1, CIP 650876-162001. The work for this project consists of installing sump pumps and other such work as may be necessary to complete the contract in accordance with the technical specifications as set forth in this Invitation for Bid (IFB). Planning Area - 62 Livingston Ave. Area
2. PROCUREMENT: The Department of Public Utilities advertised for bids pursuant to the requirements of city code section 329 for the Volunteer Sump Pump Miller/Kelton 1, Phase 1 Project and received four (4) bids. The bids were opened on October 30, 2019 and fully evaluated using the Bid Tab and Quality Factor Form (QFF) process. It was determined that J & D Home Improvement, Inc. dba Basement Doctor best met the needs of the Department of Public Utilities.
Name CC# Vendor # Exp. Date City/State Status
J&D Home Improvement, Inc. 31-1225699 028672 11/25/2021 Reynoldsburg, OH MAJ
George J. Igel & Sons 31-4214570 006024 02/12/2021 Columbus, OH MAJ
Mid State Basements 84-2787249 030954 10/4/2021 Columbus, OH MAJ
Groundworks OBA LLC 30-1147944 030312 07/26/2021 Columbus, OH MAJ
3. PROJECT TIMELINE: Contract work shall be substantially completed in a manner acceptable to the City within 365 days from the date that a Notice To Proceed (NTP) is issued by the City.
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPLIANCE NUMBER: 31-12256599 | MAJ | Exp. 11/25/2021 | Vendor # 028672
6. ENVIRONMENTAL IMPACT: NA
7. FISCAL IMPACT: This ordinance authorizes the expenditure of up to $1,291,530.00 from the Sanitary Sewer General Obligation Bond Fund, which includes $2,000.00 for Prevailing Wage Administration fees to the Department of Public Service, and amends the 2019 Capital Improvements Budget to create sufficient budget authority for this project.
Title
To authorize the Director of Public Utilities to enter into contract with J & D Home Improvements, Inc. dba Basement Doctor for the Volunteer Sump Pump Program - Miller/Kelton 1 Phase 1; to authorize the expenditure of up to $1,289,530.00 from the Sanitary Sewer General Obligation Bond Fund; to authorize an expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($1,291,530.00)
Body
WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and
WHEREAS, Volunteer Sump Pump Program - Miller/Kelton 1 Phase 1 Project is designed to reduce residential backups in the impacted area; and
WHEREAS, four (4) bids were received on October 30, 2019 for the Volunteer Sump Pump Miller/Kelton, Phase 1 Project; and
WHEREAS, J & D Home Improvement, Inc. dba Basement Doctor was fully evaluated and selected according to the requirements in City Code Section 329; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,289,530.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $2,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109 for prevailing wage services to the Department of Public Service; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to create sufficient authority for this project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a service contract with the J & D Home Improvement, Inc. dba Basement Doctor for the Volunteer Sump Pump Program - Miller/Kelton 1, Phase 1 Project, CIP 650876-162001, at the earliest practical date for the preservation of the public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract with J & D Home Improvement, Inc. dba Basement Doctor, 13659 National Rd. SW, Reynoldsburg, OH 43068 for the Volunteer Sump Pump Program - Miller/Kelton 1, Phase 1 Project CIP 650876-162001 in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is authorized to expend up to $1,291,530.00 from the Sanitary Sewer General Obligation Bond Fund 6109, which includes $2,000.00 for prevailing wage services to the Department of Public Service.
SECTION 3. That the 2019 Capital Improvements Budget Ordinance is hereby amended as follows:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650876-122170 | Volunteer Sump Pump Miller Kelton Area | $1,860,000 | $ 568,470 | (-$1,291,530)
6109 | 650876-162001 | Blueprint Miller/Kelton Volunteer Sump Pump Program Project 1 | $0 | $1,291,530 | (+$1,291,530)
SECTION 4: That J & D Home Improvement, Inc. dba Basement Doctor shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.