Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Accessible Pedestrian Traffic Signals with Baldwin & Sours Inc. The Division of Traffic Management is the sole user for traffic signals. Pedestrian crossing traffic signals are used to assist pedestrians at cross walks throughout the City. The term of the proposed option contract would be approximately three years, expiring November 30, 2022, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on November 21, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ14022). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Baldwin & Sours Inc. CC#004700 expires 12/6/2020; All items, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires 11/30/2019.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Accessible Pedestrian Traffic Signals with Baldwin & Sours; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Accessible Pedestrian Traffic Signals UTC will provide for the purchase of various types of 2-wire signal push button assemblies used at crosswalks throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 21, 2019 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Traffic Accessible Pedestrian Signals thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Traffic Accessible Pedestrian Signals in accordance with Request for Quotation RFQ14022 for a term of approximately three years, expiring November 30, 2022, with the option to renew for two (2) additional one (1) year extensions, as follows:
Baldwin & Sours Inc., All items#1; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.