Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with CTL Engineering, Inc., to add additional funds to the Roadway Improvements - Materials Testing and Inspection 2018 contract.
Ordinance 1227-2018 authorized the Director of Public Service to enter into professional services contracts with CTL Engineering and Prime Construction Management & Survey for the Roadway Improvements - Materials Testing and Inspection 2018 project. The purpose of these contracts is to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects and for other projects for which the City is providing construction inspection services and materials testing. Ordinance 0630-2019 authorized the Director of Public Service to modify both contracts in the amount of $500,000.00. This ordinance authorizes the Director of Public Service to modify the contract for CTL Engineering in the amount of $75,000.00.
This is an planned modification that is necessary to add funding needed for the continuation of construction inspection services and materials testing.
The original contract amount CTL: $500,000.00 (PO121234, Ord. 1227-2018)
The total of Modification No. 1: $500,000.00 (PO165539, Ord. 0630-2019)
The total of Modification No. 2: $75,000.00 (this modification)
The contract amount including all modifications CTL: $1,075,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CTL Engineering, Inc., is CC004209 and expires 8/01/20.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, within the Department of Public Service. An amendment to the 2019 Capital Improvement Budget is necessary to align spending with the proper project. A transfer of cash within Fund 7704 is necessary to align spending with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent a delay in the construction schedule.
Title
To amend the 2019 Capital Improvement budget; to authorize the Director of Public Service to enter into a professional services contract modification with CTL Engineering, Inc., for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project; to authorize the expenditure of up to $75,000.00 from the Streets and Highways Bond Fund to pay for this contract modification; and to declare an emergency. ($75,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Materials Testing and Inspection 2018 project; and
WHEREAS, contract no. PO121234 with CTL Engineering, Inc., in the amount of $500,000.00 was authorized by ordinance 1227-2018; and
WHEREAS, contract modification one, PO165539 with CTL Engineering, Inc., in the amount of $500,000.00, was authorized by ordinance 0630-2019; and
WHEREAS, it has become necessary to modify the contract with CTL Engineering, Inc., in an amount up to $75,000.00 to provide additional funds for construction inspection; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with CTL Engineering, Inc., to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530161 - 100148/ Roadway Improvements - Lazelle Road Phase C (Voted 2019 SIT Supported) / $752,204.00 / ($75,000.00) / $677,204.00
7704 / P530161 - 100210 / Roadway Improvements - Material Testing and Inspection 2018 (Voted 2019 SIT Supported) / $0.00 / $75,000.00 / $75,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract modification with CTL Engineering, Inc., at 2860 Fisher Road, Columbus, Ohio, 43204, for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project in an amount up to $75,000.00.
SECTION 3. That the expenditure of $75,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P530161-100210 (Roadway Improvements - Material Testing and Inspection 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.