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File #: 3185-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/26/2019 In control: Technology Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for various city departments including the Department of Technology for maintenance and support services for OnBase Software, from 3SG Plus, LLC, a dealer of Hyland OnBase Software, utilizing a State of Ohio, State Term Schedule; to authorize the expenditure of $102,706.20 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($102,706.20)
Attachments: 1. 3185-2019EXP, 2. State Term Cover Page (1), 3. 3SG+ Proposal_City of Columbus 2020 Maintenance Renewal, 4. Hyland Pricelist Maintenance
Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for various departments (Building and Zoning Services, the Health Department, Public Utilities, Public Service, Department of Development and the Department of Technology), with 3SG Plus, LLC, a dealer of Hyland OnBase Software. This is being done through State of Ohio, State Term Schedule STS033- #533272-3-6, with an expiration of date 3/31/2021. The purpose is to continue maintenance and support services for OnBase Software for the coverage term period of January 1, 2020 to December 31, 2020, at a total cost of $102,706.20. This agreement was most recently authorized by Ordinance No. 3197-2018, which passed on December 3, 2018.

Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.

EMERGENCY
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.

CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC; C.C #: 46-5504877
Expiration Date: 04/30/2021
DAX Vendor Acct. #: 019867

FISCAL IMPACT
In 2017 and 2018 legislation was authorized for $89,750.38 (for the 2018 contract) and $102,709.19 (for the 2019 contract), respectively, with 3SG Plus, LLC for maintenance and support services for OnBase Software. This ordinance authorizes the expenditure of $102,706.20 to continue to receive these services through 2020. Funds have been identified and are budgeted within DoT’s direct charge agencies and within the Information Services Division Operating Fund.


Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for various city departments including the Department of Technology for maintenance and support services for OnBa...

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