Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural and engineering consulting services for the programming and renovation of the McKinley Complex located at 1355 McKinley Avenue.
This Ordinance will issue a new purchase order by restoring funds for purchase order EL014672 that was established with the passage of ordinance 1325-2013. This purchase order will be a one-time payment of $24,140.78 for an amount owed from an existing purchase order EL014672 that was cancelled in 2017 to reallocate funds. There was a recent invoice not submitted until the finalization of LEED documents, post construction warranties, and closeout documents.
The original purchase order was a formal bid (SA004583) design project and legislated through a normal process.
Emergency action is requested to provide funding for this purchase order as soon as practical.
Abbot Studios Architects Planners Contract Compliance No. 27-1134922, expiration date September 5, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $24,140.78 from the Construction Management Capital Improvement Fund with Abbot Studios Architects Planners for the renovation of the McKinley Complex located at 1355 McKinley Avenue and to restore funds for purchase order EL014672.
Title
To authorize the Director of Finance and Management to issue a purchase order on behalf of the Office of Construction Management with Abbot Studios Architects Planners for architectural services related to McKinley Complex; to authorize the expenditure of $24,140.78 from the Construction Management Capital Improvement Fund; and to declare an emergency.( $24,140.78)
Body
WHEREAS, the Finance and Management Director is authorized to issue a purchase order with Abbot Studios Architects Planners for professional architectural and engineering consulting services for the McKinley Avenue Complex renovation, and
WHEREAS, it is necessary to authorize the expenditure $24,140.78 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with Abbot Studios Architects Planners, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a purchase order on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural and engineering consulting services related to the McKinley Complex.
SECTION 4. That the expenditure of $24,140.78, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.