Explanation
This ordinance authorizes the Director of Technology to modify and extend an existing agreement with Cadenza, LLC by extension of current purchase order PO150814. There are no additional funds associated with this extension, rather, the extension makes the remaining funds on the above-named purchase order available through the conclusion of the project.
On December 3, 2018, Ordinance 3334-2018 authorized the Director of the Department of Technology to enter into agreement with Cadenza, LLC for the procurement of various services and pieces of hardware associated with the data center upgrade project. The term of the original contract was December 19, 2018 through December 18, 2019. However the project will need to continue beyond the contract expiration date. Additionally, there are still funds remaining on purchase order PO150814 ($112,062.50 as of November 27, 2019). This ordinance authorizes extending the above-named purchase order with Cadenza, LLC through the conclusion to ensure access to remaining funds and to ensure successful completion of the project.
No additional expenditure of funds are associated with passage of this ordinance.
Original contract amount (PO150814) - $1,531,033.72
Modification #1 (Ord. 3191-2019) - $0.00
Total aggregate amount of contract modification - $1,531,033.72
CONTRACT COMPLIANCE NO.
Vendor - Cadenza; CC no.: 26-4637349, expires 6-7-2020
DAX no.: 025814
EMERGENCY
Emergency action is requested to expedite authorization of the contract renewal and purchase order extension to continue with the projects at the earliest possible date.
FISCAL IMPACT
This ordinance authorizes renewing a contract with no additional funding. Extension of associated purchase order PO150814 is authorized by this ordinance, requiring only extension of an existing balance thereon. No new funds are associated with this ordinance.
Title
To authorize the Director of the Department of Technology to modify and extend an existing agreement with Cadenza, LLC through extension of purchase order PO150814 through the conclusion of the data center upgrade project, to authorize the use of any remaining funds/unspent existing on purchase order PO150814, and to declare an emergency ($0.00)
Body
WHEREAS, on December 3, 2018, Ordinance 3334-2018 authorized the Director of the Department of Technology to enter into agreement with Cadenza, LLC for the procurement of various services and pieces of hardware associated with the data center upgrade project; and
WHEREAS, the term of the original agreement was December 19, 2018 through December 18, 2019; and
WHEREAS, the Department of Technology desires to extend this contract through extension of purchase order PO150814 through the conclusion of the data center upgrade project; and
WHEREAS, this extension will make available any remaining funds/unspent balance on purchase order PO150814; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend an existing agreement with Cadenza, LLC through the extension of purchase order PO150814 to allow for the successful completion of the data center upgrade project for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend an existing agreement with Cadenza, LLC through extension of purchase order PO150814.
SECTION 2. That the extension of purchase order PO150814 through the conclusion of the data center upgrade project is hereby authorized.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.