Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a consulting agreement with Matrix Consulting Group. Ordinance 2034-2018 authorized the Finance and Management Director to enter into contract with Matrix for purposes of conducting an operations review of the Department of Public Safety, Division of Police. This assessment entailed a review of the Columbus Division of Police operations, including select Division policies, procedures, training, and recruitment. Matrix completed this assessment and the City is in the process of reviewing its findings and recommendations.
This legislation seeks authority to modify and extend the existing contract to provide for services related to completion of the Division of Police review, as well as conducting an operations review of the Division of Fire. As with the Division of Police consulting agreement, Matrix Consulting Group will work directly with an assigned City of Columbus liaison and project team, and will follow industry best practices as they relate to life safety operations. This assessment may entail Division of Fire policies, procedures, training, recruitment, and other relevant operational components.
It should be noted that the initial contract with Matrix Consulting Group was awarded pursuant to a competitive bidding process. Formal Requests for Proposals (RFQ008713) were solicited by the City of Columbus on April 9, 2018, with a bid opening on May 10, 2018. Matrix Consulting Group received the highest overall score from a five (5) member RFP evaluation committee and was therefore selected for the contract.
Matrix Consulting Group CC#05-0545979
Fiscal Impact: This legislation authorizes an expenditure of $120,000.00 from the General Fund with Matrix Consulting Group for a consulting services contract related to an operations review of the Department of Public Safety, Division of Fire. These funds are available within the 2019 General Fund budget.
Emergency action is requested so that the contract can be modified as quickly as possible to ensure an uninterrupted continuation of services.
Title
To authorize the Finance and Management Director to modify and extend a contract with Matrix Consulting Group; to authorize the transfer of $120,000.00 between divisions within the General Fund; to authorize the expenditure of $120,000.00 from the General Fund; and to declare an emergency ($120,000.00)
Body
WHEREAS, Ordinance 2034-2018 authorized the Finance and Management Director to enter into contract with Matrix for purposes of conducting an operations review of the Department of Public Safety, Division of Police; and
WHEREAS, the initial contract with Matrix Consulting Group was awarded pursuant to a competitive bidding process via Formal Requests for Proposals (RFQ008713); and
WHEREAS, it is necessary to modify and extend the existing contract to provide for services related to completion of the Division of Police review, as well as conducting an operations review of the Division of Fire; and
WHEREAS, as with the Division of Police consulting agreement, Matrix Consulting Group will work directly with an assigned City of Columbus liaison and project team, and will follow industry best practices as they relate to life safety operations; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director to modify and extend a consulting agreement with Matrix Consulting Group related to completion of the Division of Police review, as well as conducting an operations review of the Division of Fire, to ensure that efficiencies can be identified and implemented as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract with Matrix Consulting Group for services related to completion of the Division of Police review, as well as conducting an operations review of the Division of Fire.
SECTION 2. That the transfer of $120,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out to Dept-Div 4550 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 3206-2019 Legislation Template.xls
SECTION 3. That the expenditure of up to $120,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 3206-2019 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.