Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with Rose K. Erich for the installation of snow and safety equipment on sixteen (16) city supplied trucks. This equipment will be used by the Division of Infrastructure Management in public right of way.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ014146). Registered vendors were solicited and five (5) bids were received. After reviewing the bids, the Division of Infrastructure recommends an award be made to Rose K. Erich in the amount of $432,200.00 as the lowest, responsive, responsible and best bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
Rose K. Erich $432,200 Dayton, OH Majority
Abutilon Co $524,148 Toledo, OH Majority
Kaffenbarger $588,220 Columbus, OH Majority
HYO $540,000 Columbus, OH Majority
Ace Truck Body Inc. $522,379 Grove City/ OH Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Rose K. Erich.
2. CONTRACT COMPLIANCE:
Rose K. Erich contract compliance number is CC004889 and expires 5/29/2021.
3. FISCAL IMPACT: This purchase was budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be built and be available for winter operations as quickly as possible.
Title
To authorize the Director of Finance and Management to establish a contract with Rose K. Erich for the installation of snow and safety equipment for the Division of Infrastructure Management; and to authorize the expenditure of $432,200.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($432,200.00).
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for ice and snow; and
WHEREAS, the Purchasing Office opened formal bids on November 27th 2019 for the installation of snow and safety equipment on city supplied trucks; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the lowest, responsive, responsible and best bidder, Rose K. Erich and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Rose K. Erich. for the installation of snow and safety equipment in the amount of up to $432,200.00; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Rose K. Erich in accordance with the terms, conditions and specifications of Solicitation Number RFQ014146 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Rose K. Erich for the installation of snow and safety equipment for the Division of Infrastructure Management in accordance with RFQ014146 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $432,200 or as much thereof as may be needed is hereby authorized in Fund 2265, the Street Construction, Maintenance, and Repair Fund, Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.