Explanation
Background: This ordinance authorizes the City Auditor to establish an auditor certificate in the amount of $140,000.00 for various expenditures for labor, material and equipment in conjunction with the existing Champions Golf Course Clubhouse Improvements Project. The clubhouse is currently under construction and will be opening in the spring of 2020. The new facility will have a 280 guest event space, an 80 guest eating area, commercial kitchen, pro shop and office space. $100,000.00 will be allocated for furniture, fixtures, and equipment for the clubhouse. These expenditures may include, but are not limited to, items such as tables, chairs, televisions, and any other items necessary for the operation of the clubhouse. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329. $40,000.00 will be allocated for construction inspection through the City of Columbus Department of Public Service (DPS).
Emergency Justification: Emergency action is requested so that funding for outstanding construction inspection billing be made available for this project as soon as possible. It will also help ensure that all items necessary for the operation of the clubhouse are procured and ready for the opening of the facility.
Benefits to the Public: This project will provide a new facility at an existing City property to allow it to better serve current visitors and also encourage greater use by the community. Golfers benefit by having a facility to hold golf outings, socialize after playing, and better facilities. The public is also gaining a new rental facility on the east side of Columbus.
Community Input Issues: This project was partially initiated due to the request of visitors to the existing property for improved facilities. The features of the new facility will allow for a better user experience for both current and future visitors.
Area(s) Affected: All golfers and event attendees, from Central Ohio and beyond, who golf and/or attend events at Champions Golf Course and its clubhouse will be affected by these improvements.
Champions Golf Course and its clubhouse are located in the Northeast Planning Area (41).
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that golf courses and facilities remain accessible, safe, updated, user friendly, and well maintained. These improvements will also help ensure a strong customer base with successful on-going revenue producing operations.
Fiscal Impact: $140,000.00 is budgeted and available from and within the Voted Recreation and Parks Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to establish an auditor certificate in the amount of $140,000.00 for various expenditures for labor, material, and equipment in conjunction with the existing Champions Golf Course Clubhouse Improvements Project; to authorize the transfer of $139,195.01 within the Recreation and Parks Bond Fund; to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the expenditure of $140,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($140,000.00)
Body
WHEREAS, it is necessary that the City Auditor establish an auditor certificate in the amount of $140,000.00 for labor, material and equipment in conjunction with the existing Champions Golf Course Clubhouse Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $139,195.01 within the Recreation and Parks Bond Fund; and
WHEREAS, it is necessary to authorize the amendment of the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the expenditure of $140,000.00 from the Recreation and Parks Voted Bond Fund for various expenditures in conjunction with the existing Champions Golf Course Clubhouse Improvements Project so that needed improvements are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to establish an auditor certificate in the amount of $140,000.00 for the purchase of labor, materials and equipment in conjunction with the existing Champions Golf Course Clubhouse Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $139,195.01 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7712; P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported) / $396,585 / ($139,195) / $257,390
Fund 7712; P510430-100000; Champions Golf Course (SIT Supported) / $805 / $139,195 / $140,000
SECTION 7. That the expenditure of $140,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks. Any such contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.