Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Trucco Construction Co. for the Lou Berliner Park Utility Service Improvements 2019 project.
Background: This project will extend sanitary sewer service, water service, and electrical service to fields 18 through 25 at Lou Berliner Park. As the nation’s largest ball diamond complex, Lou Berliner Park services thousands of athletes and spectators from March through November. These improvements will enable the installation of semi-permanent restrooms and concession facilities for an additional 8 fields. This will increase the number of full-service fields from 15 to 23. The project also includes repaving of the pedestrian areas around diamonds 10-13.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 23, 2019 and received by the Recreation and Parks Department on November 5, 2019. Bids were received from the following vendors:
Company Status Amount
Trucco Construction Co (MAJ) $695,500.00
Columbus Asphalt Paving Inc. (MAJ) $844,830.00
M&D Blacktop (MAJ) Non-responsive
After reviewing the proposals that were submitted, it was determine that Trucco Construction Co was the lowest and most responsive bidder.
Trucco Construction Co and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Trucco Construction Co
3531 Airport Rd.
Delaware, OH 43015
Randy King, 740.417.9010, x5829
CCN: 31-1293605
March 21, 2020
Emergency Justification: An emergency is being requested in order to begin construction as soon as possible to minimize impacts on the 2020 leagues and tournament schedules.
Benefits to the Public: Berliner Sports Park is open to the public and offers numerous leagues that are accessible to the community. These utility improvements will improve the services offered by the park
Community Input/Issues: The Berliner community has been requesting additional facilities for concessions and restrooms for over the past decade. The demand has risen with the quantity of Tournaments that are hosted by the facility.
Area(s) Affected: Southwest (59)
Master Plan Relation:
Strategy 1.3.3, expand revenue-producing amenities to maximize unrealized revenue streams.
Strategy 1.4.1 enhance and expand retail operations / concessions.
Fiscal Impact: $767,075.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract, with a base bid of $695,500.00 and contingency of $71,575.00.
Title
To authorize the Director of Recreation and Parks to enter into contract with Trucco Construction Co. for the Lou Berliner Park Utility Service Improvements 2019 project; to authorize the transfer of $767,075.00 within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $767,075.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($767,075.00)
Body
WHEREAS, it necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Trucco Construction Co. for the Lou Berliner Park Utility Service Improvements 2019 project; and
WHEREAS, it necessary to authorize the transfer of $767,075.00 within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it necessary to the expenditure of $767,075.00 from the Voted Recreation and Parks Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Trucco Construction Co. in order to begin construction as soon as possible to minimize impacts on the 2020 leagues and tournament schedules, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be, and hereby is, authorized to enter into contract with Trucco Construction Co. for the Lou Berliner Park Utility Service Improvements 2019 project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $767,075.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P514003-100000; Program Projects (Small) - Sports Misc. (SIT Supported) / $239,455 / ($228,955) / $10,500
Fund 7702; P515000-100000; Program Projects (Large) - Misc. (SIT Supported) / $660,620 / ($538,120) / $122,500
Fund 7702; P515003-100000; Berliner Utilities Improvements (SIT Supported) / $0 / $767,075 / $767,075
SECTION 7. For the purpose stated in Section 1, the expenditure of $767,075.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.