Explanation
BACKGROUND:
Three years ago, the City underwent a Request for Proposal process to select a vendor to operate the Front Street Fitness Center. Three vendors responded and, following a rigorous evaluation process, the YMCA of Central Ohio was recommended as the Employee Fitness Center Management Services provider and was contracted to execute daily operations for the City’s employee fitness center. In addition to being the highest ranked bidder, the YMCA of Central Ohio had over 30 years of experience and a unique ability to engage City employees and their family members in wellness and physical activity. The contract is for a three-year period, subject to annual appropriation, and this ordinance represents the third and final year. The Department plans to bid out this contract in 2020 for a start date of February, 2021.
The maximum program fees for employee fitness center management services from February 1, 2020 through January 31, 2021 will not exceed $60,240.
Emergency action is requested to ensure employee fitness center management services for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 31-4379594
FISCAL IMPACT: Funding is available in the 2020 Employee Benefits Fund for this contract. This ordinance is contingent on the passage of the 2020 insurance appropriation ordinance 0001-2020.
Title
To authorize the Human Resources Director to enter into contract with The YMCA of Central Ohio to provide employee fitness center management services from February 1, 2020 through January 31, 2021; to authorize the expenditure of up to $60,240.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($60,240.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into contract with the YMCA of Central Ohio from February 1, 2020 through January 31, 2021; and
WHEREAS, this represents the third and final year of the contract; and
WHEREAS, it is necessary to authorize the expenditure of up to $60,240, or so much thereof as may be necessary, to pay contract costs for employee fitness center management services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to enter into contract with the YMCA of Central Ohio to ensure employee fitness center management services for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with The YMCA of Central Ohio to provide employee fitness center management services from February 1, 2020 through January 31, 2021.
SECTION 2. That the expenditure of $60,240 or so much thereof as may be necessary for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Program: RM004 (Employee Fitness Center)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.