Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into a contract with K.N.S. Services Inc. for the purchase of a storage server for the Division of Police Property Room located at 724 E Woodrow Ave in the amount of $38,373.25. The current server was diagnosed with an imminent server failure. The Division of Police’s property room needs a new server to store the recordings for security purposes and they need one with a greater storage capacity than the previous server to be compliant in storing recordings for 90 days. The existing server was installed in 2013 and the existing cameras are K.N.S. cameras.
CONTRACT COMPLIANCE NO: 31-1460220, CC005443 expires October 23, 2021.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so the property room can have a functional security system.
BID INFORMATION: The Division is requesting a bid waiver due to an unexpected breakdown of a crucial security system located at the property room in accordance with city code 329.
Fiscal Impact: This ordinance authorizes the expenditure of $38,373.25 from the Public Safety Bond Fund for the purchase of storage server from K.N.S. This ordinance also authorizes an amendment to the 2019 CIB and transfer of funds between projects within the 2019 Public Safety Capital Improvement Budget.
Title
To amend the 2019 Public Safety Capital Improvement Budget; to authorize the City Auditor to transfer of funds between projects within Public Safety General Obligation Bond Fund; to authorize the Director of Finance and Management enter into contract with K.N.S. Services, Inc. for the purchase and installation of a storage server at the Division of Police Property Room; to waive the competitive bidding provisions of City Code; to authorize an expenditure of $38,373.25 from Public Safety General Obligation Bond Fund; and to declare an emergency. ($38,373.25)
Body
WHEREAS, there is a need to purchase a storage server for the Division of Police location at 724 Woodrow Ave. and to authorize said expenditure from the Public Safety Bond Fund; and
WHEREAS, the Division of Police’s property room needs a new server with a greater storage capacity than the previous server to be compliant in storing recordings for 90 days due to an unexpected breakdown of the current server, which was diagnosed with an imminent server failure; and
WHEREAS, there is a need to amend the 2019 Public Safety Capital Improvement Budget and to authorize a transfer of funds between projects; and
WHEREAS, K.N.S. Services, Inc. currently provides software, equipment, and technical support for the security systems at the Division of Police facility; and
WHEREAS, it is necessary to waive the competitive bidding provisions of City Code for this purchase due to the unexpected breakdown; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with K.N.S. Services, Inc. for the purchase of a storage server at the Division of Police location at 724 Woodrow Ave. facility, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Public Safety Capital Improvement Budget be amended in fund 7701 as follows:
Project Name - Police Facility Renovation- Voted Carryover / Project ID Number 330021-100000 / Current Authority $449,958.00 / Revised Authority $487,373 / Difference: $37,415
Project Name - Police Concrete and Asphalt - Voted Carryover/ Project ID Number 330021-100008/ Current Authority $377,005/ Revised Authority $339,590 / Difference: ($37,415)
SECTION 2. That the transfer of $37,415.25, or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into contract with K.N.S. Services, Inc. for the purchase of a storage server at the Division of Police location at 724 Woodrow Ave.
SECTION 4. That due to the unanticipated and emergency nature of the server breakdown, this Council finds that it is in the City's best interest to waive the competitive bidding provisions of City Code for this procurement.
SECTION 5. That the expenditure of $38,373.25, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.