header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 3306-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/13/2019 In control: Finance Committee
On agenda: 1/27/2020 Final action: 1/27/2020
Title: To authorize the Finance and Management Director to issue purchase orders for industrial hardware, supplies and equipment with Grainger, SID Tool Company, and Fastenal Company from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office; and to declare an emergency.

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish purchase orders for Misc. Industrial Hardware, related supplies and equipment from established State of Ohio Contracts for various agencies within the City of Columbus, STS-511, Schedule 800746 with Grainger, Schedule 800748 with SID Tool Company, dba MSC, and Schedule 800747 with Fastenal Company. These contracts were not bid but negotiated by the State of Ohio.  However, it has been determined to be the most cost-effective method of obtaining these needed parts.

 

The current contracts for Misc. Industrial Hardware will be extended on January 31, 2020 per State Contract STS-511.  These contracts are loaded into the E-Catalog system to provide City agencies an opportunity to procure the best priced hardware.  Utilization of these three STS contracts will meet this vital need and provide best value for Misc.Industrial Hardware, supplies and equipment.

 

Ordinance number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinance asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio STS-511 Schedule 800746, 800747 and 800748 until the contract expiration dates of January 31, 2021.

 

Grainger, CC# 007170 expires 3/21/2021

Sid Tool Co., CC# 000715 expires 3/26/2021

Fastenal Co., CC#07823 expires 12/17/2021

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that the industrial hardware, supplies and equipment may be procured without interruption. 

 

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: Funding to establish this option contract is from the General Fund.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to issue purchase orders for industrial hardware, supplies and equipment with Grainger, SID Tool Company, and Fastenal Company from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office; and to declare an emergency.

 

Body

 

WHEREAS, it is necessary to authorize the Finance and Management Director to establish purchase orders for industrial hardware, supplies and equipment from existing cooperative State of Ohio term contracts with Grainger, SID Tool Company and Fastenal Company; and

 

WHEREAS, purchases from State of Ohio contracts was originally authorized by Ordinance Number 582-1987; and

 

WHEREAS,  an emergency exists in the usual daily operation of the Finance and Management Department, Purchasing Office, in that it is immediately necessary to establish purchase orders for industrial hardware, supplies and equipment from existing cooperative State of Ohio term contracts with Grainger, Sid Tool Co., and Fastenal Co., thereby preserving the public health, peace, property, safety, and welfare: now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to establish purchase orders with Grainger, SID Tool Company, and Fastenal Company for Misc. Industrial Hardware, related supplies and equipment in accordance with the existing State of Ohio Term Contracts STS-511, Schedule 800746 with Grainger, Schedule 800748 with SID Tool Co., and Schedule 800747 with Fastenal Co., established by the State of Ohio, Department of Administrative Services Purchasing Office.

 

SECTION 2.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.