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File #: 3337-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/19/2019 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for services related to the renovation of Fire Suppression System in City Hall; and to authorize the expenditure of $4,295,000.00 from the Construction Management Capital Improvement Fund. ($4,295,000.00)
Attachments: 1. Fire Suppression.pdf

Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the renovation of Fire Suppression System at 90 West Broad Street.

This project will consists of the installation of a new sprinkler piping throughout City Hall at 90 West Broad Street. The existing fire alarm panel will be upgraded to allow for new alarms for the sprinkler system. Historical areas will maintain the existing historical features with recessed sprinkler heads.

The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised. On November 26, 2019 the city received one (1) response (0 AS1, 0 FBE, 0 MBE,) as listed:

Company                                                                                    City                                                               AS1/FBE/MBE

2K General Company                                                               Delaware                                          EBOCC

 

2K General Company submitted the only bid of $3,995,000.00. The Office of Construction Management recommends the bid in the amount of $4,295,000.00 be made to the sole responsive bidder, 2K General Company.

 

After evaluation of the bids received, it was determined that the original bid was submitted with a contingency of $900,000.00. The contingency was increased to $1,200,000.00 to help cover any unforeseen conditions that might arise during construction.

 

2K General Company Contract Compliance No. 31-1653018, expiration date September 11, 2020.

 

Fiscal Impact: This ordinance authorizes the expenditure of $4,295,000.00 from the Construction Management Capital Improvement Fund with 2K General Company for the renovation of a fire suppression system at 90 West Broad Street.

 

Title

To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for services related to the renovation of Fire Suppression System in City Hall; and to authorize the expenditure of $4,295,000.00 from the Construction Management Capital Improvement Fund. ($4,295,000.00)

 

Body

WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the renovation of Fire Suppression System located in the City Hall Building at 90 West Broad Street; and

WHEREAS, the Office of Construction Management solicited bids for this project and on November 26, 2019 2K General Company was the sole bidder; and

 

WHEREAS, 2K General Company was deemed a responsible bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $4,295,000.00 from the Construction Management Capital Improvement Fund; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into contract with 2K General Company to install a new sprinkler piping throughout City Hall located at 90 West Broad Street, now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of Fire Suppression System in City Hall for the Department of Finance and Management.

 

SECTION 2. That the expenditure of $4,295,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7733, Construction Management Facility Renovation Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.