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File #: 0026-2020    Version: 1
Type: Ordinance Status: Passed
File created: 12/24/2019 In control: Public Utilities Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Public Utilities to renew and increase the service agreement with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System for the Department of Public Utilities; and to authorize the expenditure of $1,924.98 from the Electricity Operating Fund, $12,244.12 from the Water Operating Fund, $13,727.30 from the Sewer System Operating Fund, $3,660.60 from the Stormwater Operating Fund ($31,557.00).
Attachments: 1. Irth Addl Info 2020, 2. Ord 0026-2020 Irth Quote, 3. Ord 0026-2020 Irth Financial Dimensions

Explanation

 

This legislation authorizes the Director of Public Utilities to enter into a planned renewal with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by the Ohio Utilities Protection Service (OUPS).  The City of Columbus, Department of Public Utilities (DPU) receives approximately 142,500 buried asset utility line locate requests from OUPS annually.  Upon receipt of these requests, the DPU marks underground electric, water, and sewer facilities in the proposed excavation area.  The TMS provides both a web-based hosted ticket management solution as well as a locally installed mobile solution which can operate in a disconnected environment.

 

The City of Columbus, Department of Public Utilities, solicited a Request for Proposals for a Ticket Management System (SA005697).  Eighty-two (82) vendors (1-MBR, 1-M1A and 80 MAJ) were solicited and two (2) proposals (2 MAJ) were received and opened on January 9, 2015.  The selection of Irth Solutions, LLC was in accordance with relevant provisions of Columbus City Code Chapter 329 pertaining to awarding professional service contracts through requests for proposals. 

 

There is a need to enter into a renewal of the Ticket Management System to insure the continued safety of citizens and property.  The original contract DL022511 was established for a period of one year with five additional one-year renewal options.  Renewal of this Agreement is subject to the authorization of Columbus City Council and the certification by the City Auditor of the availability of funds for such purposes.  This service agreement will not automatically renew.  This proposed modification (No. 5) is to extend the contract to February 28, 2021 and will ADD $31,557.00.  All other terms and conditions of the original agreement remain in full force and effect.

 

 

SUPPLIERIrth Solutions, LLC (46-1568259), expires November 14, 2021

Irth Solutions, LLC does not hold MBE/FBE status.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

FISCAL IMPACT:  $31,557.00 is budgeted and needed for this purchase.  This ordinance is contingent on the passage of the 2020 Operating Budget, Ordinance #2926-2019.

 

$29,910.00 was spent in 2019

$30,127.50 was spent in 2018

 

Title

 

To authorize the Director of Public Utilities to renew and increase the service agreement with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System for the Department of Public Utilities; and to authorize the expenditure of $1,924.98 from the Electricity Operating Fund, $12,244.12 from the Water Operating Fund, $13,727.30 from the Sewer System Operating Fund, $3,660.60 from the Stormwater Operating Fund ($31,557.00).

 

Body

 

WHEREAS, the Department of Public Utilities has a contract with Irth Solutions, LLC for a Ticket Management System for the Department of Public Utilities; and

 

WHEREAS, the Department of Public Utilities uses a Ticket Management System (TMS) for the purpose of receiving and processing locate requests as generated by the Ohio Utilities Protection Service; and 

 

WHEREAS, Irth Solutions, LLC is willing to supply, integrate, and provide support for this System pursuant to the terms contained within the service agreement; and

 

WHEREAS, this planned renewal No. 5 of the contract will provide for the continuation of the services without interruption; and

 

WHEREAS, the Department of Public Utilities wishes to renew and increase DL022511 with Irth Solutions, LLC to allow for the payment of annual support and maintenance services for the Ticket Management System for the time period of February 29, 2020 through February 28, 2021; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew and increase the existing contract with Irth Solutions, LLC for supply, integration, and support of its Ticket Management System in order to remain compliant with the Ohio Revised Code requirements and thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be, and hereby is, authorized to renew and increase Contract No. DL02251 with Irth Solutions, LLC. for the supply, integration and support of a Ticket Management System, in accordance with the terms and conditions as shown in the agreement on file in the office of the Department of Public Utilities.  Total amount of renewal No. 5 is ADD $31,557.00.  Total contract amount including this modification is $195,044.50.

 

SECTION 2.  That the expenditure of $31,557.00 or so much thereof as may be needed, be and the same hereby is authorized per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.