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File #: 0096-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/7/2020 In control: Finance Committee
On agenda: 1/27/2020 Final action: 1/30/2020
Title: To authorize the Finance and Management Director to modify and extend the Universal Term Contract with TruGreen LP for the purchase of Weed and Vegetation Management Services; and to declare an emergency. ($0.00)

Explanation

 

BACKGROUND:  This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Weed and Vegetation Management Services from TruGreen LP and to extend the contract up to and including December 31, 2021, at the same terms and conditions of Contract# PO058052, as agreed by both parties. 

 

A contract modification is needed to extend the contract through December 31, 2021 to purchase Weed and Vegetation Management Services for roadway areas (zone 5), and to ensure these services are available without interruption.  This modification will align the contract for zone 5 with the contract for zones 1-4 and will allow a more competitive future bid for Weed and Vegetation Management Services.

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expires 3/15/2020.

 

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

FISCAL IMPACT:  No funding is required to modify and extend the contract.  All city agencies must set aside their own funding for their estimated expenditures.

 

Title

 

To authorize the Finance and Management Director to modify and extend the Universal Term Contract with TruGreen LP for the purchase of Weed and Vegetation Management Services; and to declare an emergency. ($0.00)

 

Body

 

WHEREAS, a contract modification and extension is needed to conduct business with TruGreen LP to allow City agencies to purchase Weed and Vegetation Management Services for Weed and Vegetation Management Services for various roadway areas without interruption; and

 

WHEREAS, the contract with TruGreen LP is scheduled to expire March 15, 2020 and no extension is available; and

 

WHEREAS, an emergency exists in the usual daily operation of various City Agencies in that it is immediately necessary to authorize the Finance and Management Director to modify and extend the existing Universal Term Contract with TruGreen LP, at the same terms and conditions of Contract# PO058052 as agreed by both parties, because the current contract expires 3/15/2020, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is authorized to modify and extend the existing contract for the purchase of Weed and Vegetation Management Services with TruGreen LP up to and including December 31, 2021, at the same terms and conditions of Contract# PO058052, as agreed by both parties.

 

SECTION 2That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.